Note: The job is a remote job and is open to candidates in USA. Hire With Near is a company focused on connecting talent in Latin America with remote roles in the U.S. They are seeking a Finance Administrator who will manage day-to-day financial operations, including billing and collections. The role requires maintaining financial accuracy and implementing structured processes to support the firm’s operations.
Responsibilities
- Manage billing operations, including preparing and sending accurate, timely client invoices
- Own accounts receivable tracking and follow up on past-due balances via professional email communication
- Maintain clean and accurate financial records using cloud-based accounting software
- Monitor and update invoice statuses, collections notes, and payment tracking
- Prepare weekly and monthly reports on receivables, collections progress, and cash activity
- Organize and maintain financial documentation within Microsoft 365 (Excel, Outlook, OneDrive/SharePoint)
- Collaborate directly with the founder to improve billing and collections workflows
- Identify inefficiencies and implement process improvements across financial administration
Skills
- 3+ years of experience in bookkeeping, finance administration, or accounts receivable
- Strong experience managing billing and collections processes
- Experience with bank reconciliation, invoicing, and financial recordkeeping
- Advanced Excel / Google Sheets skills
- Excellent written English and professional communication skills
- Strong attention to detail, organization, and follow-through
- Ability to work independently in a fast-moving, founder-led environment
- High level of discretion and reliability when handling sensitive financial information
- Experience supporting U.S.-based companies
- Familiarity with professional services billing (retainers, milestone-based invoicing)
- Experience with FreshBooks or similar cloud accounting tools
- Experience with collections workflows and aged receivables reporting
- Familiarity with process improvement and workflow optimization
Company Overview