Note: The job is a remote job and is open to candidates in USA. Advantage Solutions is one of North America’s leading sales and marketing agencies specializing in outsourced sales and marketing services. The HR Coordinator role is essential in supporting the HR department's daily functions, including onboarding, document management, and general employee inquiries.
Responsibilities
- Provide administrative support for HR processes, including onboarding, offboarding, and employee records management
- Support with maintaining, auditing, and storing digital employee files and HR documents, ensuring compliance with confidentiality requirements
- Respond to routine HR-related inquiries from employees, providing information or redirecting as necessary
- Assist in updating and maintaining HR databases and systems, ensuring data accuracy and compliance with company policies. Generate or obtain reports/data for analysis as directed
- Support HR projects and initiatives as needed, coordinating with team members and external stakeholders. Assist in implementing new HR technology or tools. Support compliance-related tasks by maintaining organized records and assisting in the preparation of reports
- Process employee status changes and update relevant systems in a timely manner to maintain data integrity
- Assist in the organization and distribution of updated HR policies and procedures as directed by senior HR team members. Coordinate meetings, conferences, and HR events. Assist with other administrative tasks related to HR operations
- Support employee engagement initiatives and workplace culture programs. Help organize employee recognition programs or events
- Assist in tracking employee relations issues and maintaining documentation under the guidance of the HRBP
- Support training and development initiatives by assisting in material distribution
Skills
- High school education required
- 0-2 years of experience in an administrative or HR support role, with a focus on organizational tasks, data entry, and employee interaction
- Familiarity with HRIS systems and basic HR functions, such as recruitment support, document management, and recordkeeping, is beneficial
- Basic knowledge of HR principles and procedures
- Strong organizational skills with attention to detail
- Strong interpersonal and communication skills for effective interaction with employees and external contacts
- Ability to maintain confidentiality with sensitive HR information
- Bachelor's degree preferred
- Proficiency in Microsoft Office Suite and experience with HRIS systems preferred
Company Overview