Note: The job is a remote job and is open to candidates in USA. YWCA White Plains & Central Westchester is seeking a Human Resources Coordinator – Payroll & Benefits to support their payroll and benefits administration functions. The role involves processing payroll, administering employee benefits, maintaining HR records, and assisting with employee lifecycle activities.
Responsibilities
- Process and support semi-monthly payroll for all employees in an accurate and timely manner
- Review payroll data for accuracy, including earnings, deductions, taxes, direct deposits, and timekeeping records
- Audit payroll records and resolve discrepancies prior to payroll processing
- Process employee status changes, compensation updates, deductions, garnishments, and tax withholding changes
- Generate payroll reports and support monthly, quarterly, and annual reporting requirements
- Assist with year-end payroll activities, including W-2 processing and reconciliations
- Support payroll audits and provide requested documentation for internal and external reviews
- Administer employee benefits programs, including medical, dental, vision, life insurance, retirement plans, and COBRA administration
- Conduct benefits enrollment for new hires and qualifying life events
- Serve as a liaison between employees and benefits vendors to resolve benefit-related inquiries
- Maintain benefits records and ensure accurate deductions in payroll
- Support annual open enrollment and employee benefits communications
- Reconcile benefits invoices and assist with vendor reporting as needed
- Assist with onboarding and offboarding activities, including employment documentation and system access
- Maintain employee records and HRIS data integrity within Paylocity
- Prepare and distribute employment-related documentation, including wage notices and acknowledgments
- Respond to employee inquiries related to payroll, and benefits
- Maintain confidentiality of employee information and records at all times
- Collaborate with HR and Finance to ensure accurate employee and payroll data
Skills
- High School Diploma or GED required; Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred
- Minimum of 3–5 years of payroll and/or human resources experience required
- Experience processing payroll through Paylocity is strongly preferred
- Experience administering employee benefits programs required
- Knowledge of federal and New York State wage and hour laws
- Proficiency in Microsoft Office Suite, including Excel
- Strong analytical, organizational, and problem-solving skills
- Excellent verbal and written communication skills
- Ability to maintain strict confidentiality and exercise sound judgment
- Experience working in a nonprofit environment
- Experience with semi-monthly payroll processing
- Experience with HRIS systems and employee onboarding
Company Overview