Note: The job is a remote job and is open to candidates in USA. Aquila Talent is a global RPO with strengths in manufacturing and life sciences. The Human Resources Coordinator will support talent acquisition and HR operations by coordinating interviews, managing recruiting logistics, sourcing candidates, maintaining records, and assisting with onboarding and compliance activities.
Responsibilities
- Coordinate and schedule interviews across multiple time zones, ensuring a positive candidate and interviewer experience
- Manage complex interview logistics, including virtual and onsite interviews
- Partner closely with recruiters, hiring managers, and interview teams to align schedules and maintain hiring timelines
- Proactively identify and resolve scheduling conflicts and last-minute changes
- Track interview activities and maintain accurate records within the Applicant Tracking System (ATS)
- Serve as a primary point of contact for candidates throughout the interview process
- Build and maintain positive relationships with candidates, hiring managers, and cross-functional stakeholders
- Source passive and active candidates through LinkedIn, job boards, and other recruiting channels
- Support recruiters throughout the hiring process, including candidate pipeline management and interview feedback collection
- Assist with posting jobs and maintaining talent pools for future hiring needs
- Maintain accurate recruiting and HR records, reports, and documentation
- Support onboarding coordination and related administrative activities
- Ensure compliance with company policies and applicable employment regulations
Skills
- Bachelor's degree or equivalent experience in Human Resources, Business Administration, or a related field
- 1-3+ years of experience in HR coordination
- Exceptional organizational skills and attention to detail
- Proven ability to manage multiple priorities and deadlines simultaneously
- Strong experience scheduling interviews and meetings across multiple time zones
- Excellent communication and interpersonal skills
- Ability to build relationships and collaborate effectively with stakeholders at all levels
- Proficiency with Microsoft Office Suite, Outlook, and applicant tracking systems
- Experience sourcing candidates and supporting full-cycle recruitment activities
- Experience within life sciences, biotechnology, pharmaceutical, medical device, or GMP-regulated environments
- Familiarity with LinkedIn Recruiter and other sourcing tools
- Experience supporting high-volume recruiting teams
- Pharmaceutical manufacturing experience or GMP experience is preferred
- CST/EST time zones are preferred
- Organization and time management
- Multi-time-zone scheduling expertise
- Relationship building and stakeholder management
- Candidate experience focus
- Problem-solving and adaptability
- Attention to detail
- Communication and collaboration
- Customer service mindset
Company Overview