Note: The job is a remote job and is open to candidates in USA. JSG is an employer seeking a Human Resources Coordinator to support its human resources department. The role coordinates HR projects and programs, supports recruiting, onboarding, benefits, payroll, employee records, compliance, HR systems, reporting, and administrative operations.
Responsibilities
- Assist recruiting team with new hire on-boarding when necessary
- Enter new hire information and maintain employee data in the HR information systems (e.g. Paycom, Halogen, Jobvite, etc.)
- Audit New Hire Files
- Manage Paycom Document Management files
- Support HR projects including the annual benefits enrollment, 3A+ performance reviews, merit increase process, department audits, training etc
- Support department audits and partner with other generalists to ensure completion and submission
- Prepare, review and reconcile company benefit billings and submit them for payment on time. Coordinate logistics for training events within the department
- Support payroll processing by assisting with communication with management and employees
- Act as the backup for the Front Desk Admin when necessary
- Prepare employee personnel files for filming/scanning and long-term storage
- Manage all employee personnel file requests
- Assist with requests for employment verification
- Respond to internal HR related inquiries through the HR ticketing system
- Maintain the DMV Pull Program
- Prepare file for all Education reimbursements for HR Management approval
- Provide administrative support to HR Management
- Create ad hoc reports, manage training enrollment, and assist in maintaining distribution lists
- Assist in updating and maintaining Halogen users lists and enrollments
- Assist with PowerBI dashboard data updates
- Assist with user management for all HR systems; this includes troubleshooting for users
- Manage the HappyFox (SERV) ticket queue, including assigning tickets to agents
- Assist with SharePoint Administration
Skills
- This is a remote opportunity - Must live in Pacific Standard Time Zone
- Work Schedule: Monday- Friday - 8:00am- 5:00pm
- • Moderate knowledge of CA employment laws, Employee Retirement Income Security Act (ERISA), Internal Revenue Service (IRS) regulations, other human resource compliance issues
- • Experience managing Leave of Absence
- • Strong written and verbal communication skills including the ability to communicate with all levels within the organization
- • Strong ability to work efficiently and effectively in a multi-project, multi-demanding environment
- • Strong organizational skills; able to effectively prioritize assignments and competing deadlines in a fast-paced environment
- • Ability to handle sensitive situations and confidential information with discretion
- • Proficient in Microsoft Word,Intermediate Excel, Outlook, video chat technology and human resources information systems (HRIS). Experience working with Paycom and Jobvite highly desirable
- • Proficient with Citrix suite of products (e.g. host set up, session creation, etc.)
- • Some prior experience in planning employee-related functions including employee engagement committee trainings, and various meetings
- • Internet access provided by a cable or fiber provider with 40 MB download and 10 MB upload speeds
- • Bachelor's degree in human resources or related field and 3-5 years of direct experience working in an administrative role in a highly generalized human resources department or six (6) years of direct experience as an HR Coordinator in a mid-sized company, preferred
Benefits
- This is a remote opportunity - Must live in Pacific Standard Time Zone
- Medical
- Dental
- Vision
- Life insurance options
- Short-term disability
- 401(k)
- Weekly pay
Company Overview