Note: The job is a remote job and is open to candidates in USA. Quadrant, Inc. is seeking a Human Resources Compliance Document Specialist to support a healthcare organization's personnel file and document scanning project. The role involves reviewing, locating, organizing, scanning, and tracking HR and compliance-related documents while maintaining confidentiality and following HIPAA and privacy requirements.
Responsibilities
- We are seeking a smart, organized, flexible, and detail-oriented Administrative Specialist to support a healthcare organization with a personnel file and document scanning project
- This person will work with Human Resources and office staff to locate, review, organize, and scan HR and compliance-related documents that may be missing from electronic personnel files. The ideal candidate will have a healthcare background and understand the importance of HIPAA, confidentiality, privacy, and handling sensitive employee information
- Review electronic and paper personnel files to identify missing or incomplete documentation
- Scan and electronically organize HR, compliance, credentialing, and other personnel-related documents
- Ensure documents are properly labeled, organized, and associated with the appropriate employee/file
- Work to locate missing documentation
- Maintain detailed Excel spreadsheets tracking files reviewed, documents located, documents scanned, and outstanding items
- Maintain strict confidentiality when handling employee and healthcare-related information
- Follow HIPAA, privacy, confidentiality, and organizational policies when handling sensitive records
- Identify duplicate, outdated, incomplete, or improperly filed documents and bring issues to the appropriate HR contact
- Communicate professionally with office managers, HR personnel, and other staff to obtain information and resolve missing-document issues
- Help establish an organized and consistent process for scanning and maintaining personnel documentation
- Perform other administrative duties related to the project as needed
Skills
- Have a working computer and wifi to be able to work from home
- Experience working with confidential employee or patient information
- Familiarity with HIPAA, privacy requirements, and handling sensitive information
- Strong Microsoft Office skills, particularly Excel, Word, Outlook, and document management/scanning systems
- Previous experience with scanning, indexing, filing, or electronic document management
- Strong attention to detail and excellent organizational skills
- Comfortable working with both paper files and electronic records
- Ability to navigate through large amounts of information and determine what is missing or needs to be located
- Strong communication and interpersonal skills
- Able to work independently and use good judgment
- Previous healthcare administrative, HR, medical office, credentialing, compliance, or records experience preferred
Benefits
- Healthcare benefits are offered to all eligible employees according to compliance mandated by the Affordable Care Act
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