Note: The job is a remote job and is open to candidates in USA. The Puerto Rican Cultural Center is a nonprofit, community-based umbrella organization dedicated to advancing the social, cultural, educational, health, and advocacy needs of Chicago's Puerto Rican and Latino communities. The Human Resources Assistant provides administrative and operational support across employee records, HRIS maintenance, compliance, onboarding, training, employee inquiries, recruitment, and departmental initiatives.
Responsibilities
- Maintain employee personnel files and Human Resources records within the Paylocity Human Resources Information System (HRIS)
- Ensure employee records are complete, accurate, and maintained in accordance with organizational policies and applicable federal, state, and local regulations
- Generate Human Resources reports and conduct routine audits to ensure data integrity and system accuracy
- Process employee data updates and maintain Human Resources documentation throughout the employee lifecycle
- Safeguard confidential employee information and maintain strict confidentiality at all times
- Assist with employment compliance activities, including background check tracking and timely completion of Form I-9 employment eligibility verification
- Monitor compliance with applicable federal, state, and local employment laws and regulations
- Assist in preparing, maintaining, and submitting required regulatory reports and documentation, including those related to: Equal Employment Opportunity (EEO), Americans with Disabilities Act (ADA), Family and Medical Leave Act (FMLA), Occupational Safety and Health Administration (OSHA), U.S. Department of Labor (DOL), Employee Retirement Income Security Act (ERISA)
- Support the review and revision of Human Resources policies, procedures, and employee handbook content to ensure compliance with employment laws and Human Resources best practices
- Assist with internal audits and compliance initiatives as assigned
- Coordinate onboarding activities for new employees, including orientation scheduling and required employment documentation
- Provide administrative support for Human Resources initiatives, employee engagement activities, training programs, and departmental projects
- Assist employees with general Human Resources inquiries and direct them to appropriate resources
- Support recruitment, hiring, and other Human Resources functions as needed
- Attend departmental, program-specific, and organization-wide meetings, including biweekly Directors' Meetings and the PRCC General Assembly
- Participate in annual organizational events, including: Puerto Rican People's Parade, Fiesta Boricua, Three Kings Day Celebration, Haunted Paseo Boricua, Other organizational events as assigned
- Employees are expected to comply with all PRCC policies, procedures, Standards of Conduct, and applicable regulatory requirements. Adherence to these standards will be evaluated as part of the organization's performance management process
Skills
- A Bachelor's degree in Human Resources or Business Administration
- Proficient in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
- Excellent verbal, written, and interpersonal communication skills
- Strong organizational, planning, and time management abilities
- Ability to manage multiple priorities while meeting deadlines
- Demonstrated ability to maintain confidentiality and exercise sound judgment
- Strong analytical, problem-solving, and critical-thinking skills
- Ability to work independently and collaboratively in a team environment
- Strong customer service orientation with the ability to build positive working relationships across all levels of the organization
- High level of professionalism, attention to detail, and commitment to accuracy
- OSHA Exposure Classification: Category III
- This position does not involve routine exposure to blood, body fluids, or other potentially infectious materials. Exposure to such materials is not a condition of employment
- One (1) to three (3) years of Human Resources, administrative, or related professional experience preferred
- Experience working with Human Resources Information Systems (HRIS); Paylocity experience strongly preferred
- Bilingual in English and Spanish preferred
Company Overview