Note: The job is a remote job and is open to candidates in USA. Evergreen Energy Partners is a virtual full-service energy efficiency firm. The Human Resources Administrator supports day-to-day HR operations by maintaining records, coordinating recruiting, onboarding and offboarding, supporting benefits and payroll administration, and responding to team member needs.
Responsibilities
- Maintain accurate HR records, team member files, and documentation in BambooHR and other HR systems
- Support recruiting activities, including applicant sourcing for hiring manager review, interview coordination, candidate communication, and applicant tracking updates
- Assist with onboarding and offboarding processes, including document collection, task tracking, system updates, and coordination with new team members and managers
- Provide timely, helpful responses to routine team member questions and route more complex questions to the appropriate HR team member when needed
- Support benefits administration by helping with enrollment documentation, team member questions, records updates, and related follow-up
- Assist with payroll-related administrative tasks, including reviewing and organizing HR information needed for the semi-monthly payroll process
- Coordinate team member recognition gifts and related HR programs, including anniversaries and Get Out and Play recognition
- Help maintain and update HR documents, including personnel change notices, and other team member administrative documents
- Assist with HR reporting, special projects, and other related duties as assigned
Skills
- Demonstrates reliability, attention to detail, responsiveness, and accurate and timely communication
- Is highly organized, able to manage recurring administrative tasks, and comfortable tracking details across multiple systems and processes
- Communicates with warmth, professionalism, and discretion when handling sensitive or confidential information
- Can adapt to process updates, shifting priorities, and occasional short-notice requests while keeping work moving forward
- Enjoys supporting team members, managers, and colleagues by being helpful, approachable, and solutions oriented
- Is receptive to feedback, willing to learn, and interested in continuous improvement
- The position requires high customer satisfaction and going out of the way to be helpful, respectful, approachable, and team-oriented while building strong and positive working relationships
- Candidates must be receptive to feedback, willing to learn, and comfortable supporting work that requires confidentiality, accuracy, and follow-through
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities and recurring deadlines
- Excellent verbal, interpersonal, and written communication skills
- Ability to handle frequent interruptions, adapt to changes in workload, and respond quickly to short-notice requests
- Ability to take ownership of assigned work, follow through on expectations, and ask thoughtful questions when clarification is needed
- Comfort working independently in a virtual environment while staying available, responsive, and connected to the team
- Intermediate skills in Microsoft Office software programs, specifically Word, Excel, PowerPoint, and Outlook
- Ability to use HR systems, databases, spreadsheets, and tracking tools for accurate data entry, reporting, and recordkeeping
- Proficiency in the use of general office equipment and basic math
- Sitting for extended periods at a computer; data entry and proficient typing
- Talking on the telephone or video conference calls for extended periods
- Speak/hear; provide clear, accurate communication and hear the telephone
- A solid internet connection, a dedicated and fully equipped home office for public or client-facing virtual on-screen meetings and a reliable phone
- Some evening and early morning meetings and events may occasionally be necessary
- Required location: Portland, OR
- Minimum of four years of progressively responsible administrative, office support, human resources, or operations support experience
- Experience supporting multiple business functions while maintaining a high degree of organization, accuracy, and responsiveness
- Adobe Acrobat experience is helpful
- Experience with HRIS platforms, applicant tracking systems, benefits administration, onboarding, records management, or other HR support functions preferred but not required
- Previous experience working in a virtual environment is helpful but not required
Benefits
- Medical/dental/vision plan
- Disability and life insurance
- 401(k)
- Generous paid time off (PTO) so you can recharge and enjoy life, plus $500 provided annually when you take a week-long vacation.
- 401(k) company contributions to help build your nest egg.
- Discretionary bonuses based on performance because your work deserves to be rewarded.
- Professional development funds to learn new skills and grow.
- 100% virtual company.
- Paid volunteer day to make an impact in our communities.
- Fun team outings and events to bond with your colleagues.
- Evergreen will provide a computer (programs for the position included in the computer setup), two monitors, a monitor stand, speakers, a webcam, a docking station, a wireless keyboard and mouse and a surge suppressor.
- We are a fully remote telecommuting organization. This position offers a significant amount of flexibility in line with meeting responsibilities.
Company Overview