Note: The job is a remote job and is open to candidates in USA. Pacific Health Group provides compassionate, person-centered healthcare, behavioral health services, and social supports to individuals and communities. The Human Resources Admin provides routine administrative and clerical support, including personnel file management, data entry, onboarding assistance, scheduling, document collection, and responding to routine inquiries while maintaining confidentiality and audit readiness.
Responsibilities
- Create, update, and organize digital personnel files, I-9 folders, and HR document archives
- Conduct precise data entry into HR software, Google Sheets, and employee tracking systems
- File incoming completed forms, policies, and acknowledgments into proper employee records
- Maintain clean electronic drives to ensure document retrieval is quick and efficient
- Assist the HR Coordinator by sending standard welcome emails, document packets, and form reminders to new hires
- Collect and verify incoming pre-employment paperwork for completeness before uploading to system files
- Schedule orientation sessions and calendar invites for hiring managers and incoming employees
- Sort and direct incoming HR emails, general inquiries, and department tickets to the appropriate HR team member
- Prepare standardized employee verifications of employment (VOE) and standard correspondence
- Help track completion rates for mandatory compliance trainings, surveys, and performance reviews
- Assist with logistics for employee appreciation events, wellness initiatives, and staff meetings
Skills
- High school diploma or equivalent required
- 6+ months of general office, administrative, data entry, or customer service experience (entry-level candidates welcome)
- Strong computer literacy and comfort navigating cloud folder structures
- Familiarity with Google Workspace (Docs, Sheets, Drive, Gmail)
- Exceptional attention to detail and ability to perform repetitive data tasks with high accuracy
- Complete commitment to privacy, confidentiality, and handling sensitive personal information
- Prior administrative experience in a healthcare, remote, or HR environment
- Basic understanding of HR concepts or interest in pursuing a career in Human Resources
Benefits
- Paid Time Off
- Holidays
- Volunteer time
- Bereavement
- Medical coverage
- FSAs or other wellness benefits
- Disability and EAP
- 401(k)
- Stipends
- Professional development
- Employee discounts
- Team events
- Growth opportunities
- Remote work
Company Overview