Note: The job is a remote job and is open to candidates in USA. Gallagher is a global organization that helps clients navigate complexity and supports businesses, communities, and individuals. The company is seeking an experienced HR Project Manager to lead organizational projects and transformation initiatives across a complex HR function, coordinating stakeholders, change management, communications, governance, and external consulting partners.
Responsibilities
- Lead end-to-end project delivery for HR organizational initiatives
- Develop and maintain project plans, milestones, RAID logs (risks, assumptions, issues, dependencies), resource plans, and executive-ready status reporting
- Facilitate stakeholder alignment across HR sub-teams/COEs (e.g., Talent Acquisition, Total Rewards/Compensation & Benefits, HR Operations/Shared Services, HRIS/People Systems, Learning & Development, Talent Management, Employee Relations, Workforce Planning/Analytics)
- Design and execute change management deliverables
- Create and manage project communications (message maps, announcements, leader talking points, FAQs, and audience-specific updates)
- Partner with external consulting teams: coordinate workplans, manage deliverables, ensure knowledge transfer, and integrate consulting outputs into sustainable internal processes
- Drive effective governance: set agendas, run working sessions and steering committees, capture decisions, and ensure follow-through on action items
- Coordinate across time zones and international stakeholders; establish team norms, meeting cadences, and collaboration practices to keep work moving
Skills
- * Bachelor's degree or equivalent practical experience
- * 5+ years of project management experience delivering cross-functional initiatives; at least 2+ years focused on HR, people, or organizational projects
- * Working knowledge of how HR functions are commonly structured, including HRBPs and centers of excellence (COEs); ability to quickly learn an organization's specific HR operating model
- * Demonstrated experience supporting or leading transformation initiatives (process, operating model, technology enablement, or organizational change)
- * Hands-on change management experience (e.g., Prosci/ADKAR or similar approaches), including change impact assessment, stakeholder engagement, and adoption planning
- * Strong communications experience producing clear, audience-appropriate materials for leaders and employees
- * Experience working with distributed and international teams across multiple time zones
- * Proficiency with common project tools (e.g., Microsoft Project or similar planning tools, Excel, PowerPoint) and collaboration tools (e.g., Teams)
- * Excellent facilitation, organization, and problem-solving skills; ability to manage ambiguity and drive decisions
- * Project Management certification (PMP, PRINCE2, or equivalent)
- * Change Management certification (Prosci or equivalent)
- * Prior experience working with external consulting firms on HR transformation and/or operating model work
- * Experience in matrixed, global organizations with multiple stakeholder groups and complex governance
- * Familiarity with organizational design concepts, role clarity/RACI development, and service delivery models
Benefits
- For full-time positions, medical, dental, and vision plans starting from day one; benefits may improve depending on job level.
- For full-time positions, life and accident insurance; benefits may improve depending on job level.
- For full-time positions, 401(K) and Roth options; benefits may improve depending on job level.
- For full-time positions, tax-advantaged accounts (HSA, FSA); benefits may improve depending on job level.
- For full-time positions, educational expense reimbursement; benefits may improve depending on job level.
- For full-time positions, paid parental leave; benefits may improve depending on job level.
- For full-time positions, digital mental health services (Talkspace).
- For full-time positions, flexible work hours (availability varies by office and job function).
- For full-time positions, training programs.
- For full-time positions, Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing.
- For full-time positions, charitable matching gift program.
- Hybrid schedule based out of the Rolling Meadows, IL office; remote candidates may be considered depending on experience.
Company Overview
Company H1B Sponsorship