Note: The job is a remote job and is open to candidates in USA. HFD is seeking an HR Administrator to provide operational and administrative support across its HR department. The role supports employee inquiries, document management, HRIS data, wellness and benefits administration, recruiting coordination, onboarding, payroll reminders, and compliance records while maintaining confidentiality.
Responsibilities
- Serves as a first point of contact for employee inquiries, providing prompt, accurate responses and routing more complex questions to the Director of HR or appropriate team member
- Supports document management processes, including proper filing, scanning, and organizing of HR and personnel files to maintain audit readiness
- Assists with data entry, record maintenance, and report generation in Paylocity (HRIS)
- Supports administration of employee wellness initiatives, including managing Calm app enrollments, employee communications, and usage reporting
- Supports benefits administration by responding to routine employee questions and directing employees to the appropriate resources or team member
- Processes login and password resets for employee platforms (e.g., Paylocity, BAI, Calm app, benefits portal)
- Performs routine data audits to identify missing fields, duplicate records, and inconsistencies, and flags findings for correction
- Supports open enrollment logistics, including communications, tracking, and follow-up with employees who have not completed enrollment
- Sends timecard and payroll deadline reminders and tracks completion ahead of each payroll cycle
- Prepares employment verifications and routine letters using approved templates
- Maintains HR trackers, checklists, and calendars so status is always current and visible
- Performs other administrative duties to support the HR department as assigned
- Schedules interviews across hiring managers, candidates, and interview panels, including sending calendar invites, confirmations, and setting up video links
- Manages the interview calendar/tracker, allowing the Sr. Recruiter to focus on sourcing and candidate strategy
- Creates the new hire page from the approved template and schedules the HR welcome and BAI training call ahead of each start date
- Tracks completion of required policy acknowledgments, and mandatory notices, and reports outstanding items
- Handles all employee and candidate information with strict confidentiality
Skills
- High school diploma required
- Sound judgment about what to handle and what to escalate, and comfort asking questions early rather than guessing
- Strong organizational skills and high attention to detail
- Ability to handle confidential and sensitive information with discretion
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Comfortable managing multiple priorities in a fast-paced environment
- 1-3 years of experience in an HR or administrative support role preferred
- Associate's or Bachelor's degree in HR, Business, or a related field preferred
- Experience with Paylocity or another HRIS strongly preferred
Benefits
- Remote work arrangement
- Medical, Dental, Vision Insurance
- 401k with 4% company match
- 10 Vacation days per year
- 6 days of paid sick time
- 6 paid holidays (1 floating holiday from the Approved HFD Holiday List)
- EPIC company culture
Company Overview