Note: The job is a remote job and is open to candidates in USA. Community Catalyst is a national nonprofit health justice organization working to make health care accessible, affordable, and accountable. The Grants Manager leads post-award administration across federal, state, foundation, and corporate grants and contracts, managing financial reporting, subgrant oversight, compliance, dashboards, risk escalation, and grant closeout.
Responsibilities
- Manage post-award administration of federal, state, private foundation, corporate, and other grants and contracts
- Maintain a comprehensive, accurate inventory of all active grants, contracts, cooperative agreements, and subgrants
- Review executed agreements to ensure financial, programmatic, and compliance requirements are documented, communicated, and monitored
- Coordinate structured post-award handoffs among Advancement, Programs, Finance, and other departments
- Coordinate amendments, budget modifications, no-cost extensions, renewals, and closeouts, maintaining appropriate documentation and audit trails
- Partner with finance, revenue, and program leaders to monitor grant budgets and spending throughout the award period. Each grant or contract must be reviewed the finance, revenue, and program leaders no less than once per month to discuss/track grant progress
- Track grant revenue, expenditures, remaining balances, commitments, and anticipated spending, and monitor staffing allocations against approved budgets
- Monitor budget-to-actual performance and identify significant variances, underspending, overspending, or other financial risk
- Prepare and/or coordinate financial reports, invoices, reimbursement requests, and other required funder submissions
- Support revenue recognition, forecasting, cash-flow planning, reconciliations, and financial reporting, coordinating with Finance to ensure grant transactions are properly recorded
- Support annual audits, Single Audits, funder audits, NICRA calculation, and other monitoring reviews
- Administer and maintain centralized oversight of subgrants, subawards, and partner agreements funded through organizational grants and contracts
- Ensure subgrant agreements are developed, reviewed, approved, and executed before work or payments begin
- Maintain a comprehensive subgrant tracker covering partners, prime awards, agreement terms, deliverables, reporting, payment schedules, budget status, and compliance requirements
- Monitor partner performance and expenditures against contractual deliverables and approved budgets; support subrecipient risk assessment, particularly for federally funded awards
- Escalate delinquent reporting, performance concerns, or other subrecipient risks, and coordinate timely closeout of subgrants and partner agreements
- Develop, maintain, and regularly distribute an organization-wide grants, contracts, and subgrants dashboard covering budget-to-actual performance, deliverables, reporting deadlines, and renewal/expiration dates
- Provide routine portfolio reporting to the Director of Accounting and Finance and periodic executive-level reporting to senior leadership
- Proactively identify, communicate, and escalate financial, compliance, and contractual risks — including missed deliverables, budget variances, work beginning without an executed agreement, unsupported expenditures, and subrecipient compliance concerns
- Maintain working knowledge of applicable federal, state, private foundation, and contractual grant requirements, including 2 CFR Part 200 (Uniform Guidance) and subrecipient monitoring requirements
- Ensure appropriate financial and programmatic documentation is maintained for grants and subgrants
- Support development and implementation of grants-management policies, procedures, internal controls, and standard operating procedures, identifying opportunities to strengthen controls and reduce risk
Skills
- Minimum 5-7 years of progressively responsible experience in grants management, grants administration, sponsored programs, nonprofit finance, contracts management, or a closely related field
- Demonstrated experience administering and monitoring federal, state, and private grants and contracts, and strong knowledge of post-award grants management (budgeting, financial reporting, compliance, deliverables tracking, renewals, amendments, closeout)
- Demonstrated experience administering and monitoring subgrants, subawards, subrecipients, and partner agreements
- Working knowledge of federal grant requirements, including 2 CFR Part 200 (Uniform Guidance) and applicable subrecipient monitoring requirements
- Strong financial and analytical skills, including experience reviewing grant budgets, expenditures, forecasts, and budget-to-actual results
- Experience preparing or coordinating funder reports, invoices, reimbursement requests, and other required grant submissions
- Experience developing and maintaining grant-management dashboards, trackers, calendars, and reporting tools
- Demonstrated ability to manage multiple grants, deadlines, reporting requirements, contracts, and stakeholders simultaneously, with strong project-management, organizational, analytical, and problem-solving skills
- Excellent written and verbal communication skills, and demonstrated ability to identify, communicate, and appropriately escalate financial, compliance, contractual, and programmatic risks
- This is a remote, office-based position performed from a home or remote workspace using standard office equipment and technology
- Occasional travel may be required based on organizational needs
- The role involves extended periods of sitting, regular computer use, and virtual communication
- Supervisory experience preferred; this role does not currently have direct reports but may take on staff supervision as the grants portfolio and team grow
- Bachelor's degree in Business Administration, Finance, Accounting, Public Administration, Nonprofit Management, or a related field (candidates without a degree who bring 8-10 years of substantial, directly relevant grants-management experience will be strongly considered)
- MBA and/or CPA designation is a plus
- Experience managing a complex portfolio of federal, state, and private grants and contracts
- Experience supporting federal audits, Single Audits, funder monitoring reviews, or similar compliance activities
- Experience working in a nonprofit or mission-driven organization with multiple funding sources
- Experience with Salesforce, NetSuite, or comparable CRM, grants-management, and financial systems
- Advanced Excel skills and experience developing dashboards and management reporting
Benefits
- Remote, office-based position performed from a home or remote workspace
- This position is eligible for Community Catalyst’s employee benefits program, subject to plan terms and eligibility requirements.
- Medical, dental, and vision coverage, which may vary based on employment status, role classification, and location where applicable
- Life and disability insurance, which may vary based on employment status, role classification, and location where applicable
- Flexible spending accounts, which may vary based on employment status, role classification, and location where applicable
- Retirement savings, which may vary based on employment status, role classification, and location where applicable
- Paid time off and holidays, which may vary based on employment status, role classification, and location where applicable
- Paid family and medical leave, which may vary based on employment status, role classification, and location where applicable
- Wellness benefits, which may vary based on employment status, role classification, and location where applicable
- Other programs as outlined in the Employee Benefits Guide, which may vary based on employment status, role classification, and location where applicable
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