Note: The job is a remote job and is open to candidates in USA. JBS International, Inc. is seeking a Grant Program Coordinator to support federal discretionary grant programs under ORR/ACF. The role coordinates the full grant lifecycle, monitors recipient performance and compliance, manages project workflows and risks, and prepares reports, recommendations, and stakeholder communications.
Responsibilities
- Supports the full grant lifecycle, including pre-award, award, post-award, and closeout activities
- Develops and reviews funding opportunity announcements, award documents, grant guidance, and supporting materials
- Coordinates grant review panels, reviewer activities, scoring processes, and award recommendations
- Prepares decision packages, approval documents, and other grant administration records
- Maintains grant schedules, tracking tools, and document repositories to ensure timely completion of milestones and deliverables
- Develops work plans, implementation schedules, dashboards, status reports, and review calendars
- Coordinates activities among federal staff, recipients, reviewers, technical assistance providers, and project teams
- Facilitates meetings, review panels, working sessions, and client briefings
- Tracks milestones, deliverables, risks, issues, decisions, and action items
- Supports quality assurance, process improvement, and effective execution of grant administration activities
- Identifies and monitors program, compliance, financial, and performance risks
- Maintains risk assessments, issue logs, mitigation plans, and corrective action trackers
- Reviews recipient performance, financial, and monitoring reports to assess progress and compliance
- Tracks corrective actions and follow-up activities through resolution
- Develops dashboards, reports, presentations, monitoring summaries, issue logs, and recommendations for federal staff
- Collects, validates, analyzes, and reports grant performance, financial, and operational data
- Identifies recipients requiring technical assistance and coordinates support strategies with technical assistance managers
- Supports webinars, communities of practice, workshops, and other learning events
- Assists federal staff in improving recipient performance and program effectiveness
- Builds and maintains relationships with federal staff, recipients, contractors, and partners
- Facilitates recipient discussions regarding implementation, performance, and technical assistance needs
- Coordinates grant communications, reporting activities, and stakeholder engagement efforts
- Develops meeting summaries, decision logs, briefing materials, and executive communications
- These requirements are not the exclusive standards for this position and will not be the sole basis for any subsequent employee evaluations. This role will follow any other instructions and perform any other related duties as may be required by the supervisor
Skills
- Bachelor's degree in Public Administration, Public Health, Business Administration, Public Policy, Social Sciences, Human Services, or a closely related field
- Minimum 2 years of experience in grants management, grant administration, program administration, performance monitoring, technical assistance, federal consulting, project coordination, or a related field
- Experience coordinating grant or program activities involving multiple stakeholders, deadlines, and competing priorities
- Experience developing reports, presentations, dashboards, and executive briefings
- Experience facilitating meetings and managing grant administration or program workflows
- Familiarity with project coordination, quality assurance, change management, and process improvement practices that support effective grant operations
- Microsoft Office 365 Suite
- Work management and tracking platforms such as Smartsheet, Monday.com, Jira, Microsoft Project, Planner, or similar systems
- Extended Computer Use: Ability to sit for extended periods and operate a computer keyboard and mouse
- Vision: Must be able to see and read computer screens and printed materials
- Dexterity: Capable of using hands and fingers to operate equipment and perform tasks requiring precision
- Communication: Able to effectively communicate verbally and in writing with team members and stakeholders
- Mobility: Occasionally required to stand, walk, reach, and bend to access office equipment and attend meetings
- Lifting: Ability to lift and carry up to 25 pounds for short distances
- Sensory Abilities: Must be able to perceive and interact with the environment using hearing and speaking skills
- Master's degree in Public Administration, Public Health, Public Policy, Business Administration, Social Work, Project Management, or a related discipline
- Relevant grants management, federal financial assistance, program administration, or project management certification
- Experience supporting federal grant programs and performance monitoring activities
- Experience supporting HHS, ACF, HRSA, SAMHSA, CDC, ACL, or other federal grant-making agencies
- Knowledge of federal grant administration principles, grant lifecycle activities, recipient monitoring, and documentation requirements
Benefits
- Remote work; if a candidate lives within a 50-mile radius of the North Bethesda or San Mateo offices, employment will be considered hybrid.
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