Note: The job is a remote job and is open to candidates in USA. UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Grant Program Coordinator supports the Department of Bioinformatics by coordinating grant administration, proposal development, financial reporting, account reconciliation, effort reporting, and compliance throughout the award lifecycle.
Responsibilities
- Assist the Grant Program Manager with pre-award and post-award grant and contract administrative and financial activities
- Coordinate grant-related workflows and administrative processes within the Department of Bioinformatics
- Master the use of Click Grants for grant administration activities
- Complete and apply all available grant-related training as operational schedules permit
- Work independently to manage complex grant administration issues and support departmental needs
- Assist faculty with grant budget preparation and proposal development activities
- Support preparation of proposal-related documentation and required submissions
- Ensure Biosketches and other support documentation remain current and accurate
- Coordinate with administrative staff to obtain required proposal materials
- Track proposal status and provide updates as needed
- Reconcile grant activity and monitor financial transactions
- Prepare grant financial reports for the Research Department Administrator, Chair, and faculty
- Develop and communicate financial projections related to grant funding
- Reconcile and report on non-grant funding sources
- Coordinate with other departments regarding faculty effort on grants managed outside the department
- Prepare effort cards prior to faculty certification
- Work with faculty and Grants & Contracts personnel to ensure effort cards are certified correctly
- Review and reconcile effort-related issues
- Assist with review of effort reporting letters to ensure alignment between actual and planned effort
- Monitor faculty effort reporting requirements and support compliance activities
- Assist with other duties as assigned
- Participate in pilot or testing groups related to Research Finance initiatives
- Support additional departmental programs and operational activities as needed
- Collaborate with faculty, administrators, and departmental stakeholders on grant-related matters
Skills
- Required: Bachelor's Degree
- Required: Three extensive administrative experience. With master's degree, one year of experience
- May substitute required education degree with additional years of equivalent experience on a one to one year basis
- Preferred: Master's Degree
- Preferred: Experience supporting grant administration and sponsored projects, including account reconciliation, grant review and coordination, effort reporting, grant and contract financial reporting, proposal tracking, budget preparation, financial projections, faculty effort monitoring, reconciliation of non-grant funding sources, and use of Click Grants
Benefits
- Employer-paid medical coverage starting day one for employees working 30+ hours/week
- Optional group dental, vision, life, AD&D, and disability insurance
- Accruals for PTO and Extended Illness Bank
- Paid holidays, wellness, childcare, and other leave options
- Tuition Assistance Program after six months of service
- Access to extensive wellness, fitness, and employee resource groups
- Defined-benefit pension through the Teachers Retirement System
- Voluntary retirement plans
- Employer-paid life and reduced salary protection programs
- Educational opportunities
- Individual and team recognition
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