Note: The job is a remote job and is open to candidates in USA. Colliers Engineering & Design is seeking a Fleet Administrator to support their growing team. The role involves managing the daily administration, coordination, and recordkeeping of the company's vehicle fleet, ensuring compliance with policies and regulatory requirements.
Responsibilities
- Coordinate vehicle registrations, titles, licensing, insurance documentation, and renewals
- Assist with vehicle acquisitions, assignments, transfers, and disposals
- Process and maintain fleet-related records, invoices, and documentation
- Support fleet policy implementation and communicate fleet procedures to employees
- Monitor vehicle inventory and assist with forecasting fleet needs
- Schedule and track preventative maintenance, inspections, and repairs
- Coordinate with vendors and service providers to ensure timely completion of maintenance activities
- Monitor vehicle downtime and maintenance records
- Support roadside assistance requests and vehicle service issues
- Ensure vehicles maintain current insurance, decals, registrations, and required documentation
- Maintain accurate records of fleet vehicles, drivers, assignments, fuel cards, and related assets
- Update fleet management systems with vehicle and driver information
- Track and manage EZ-Pass accounts, fuel card programs, and fleet technology systems
- Prepare fleet reports and maintain documentation for audits and management review
- Monitor data accuracy and assist with fleet-related reporting and analysis
- Assist in ensuring compliance with company policies, safety standards, and applicable regulations
- Maintain records related to vehicle inspections, registrations, insurance, and incident reporting
- Support accident, claim, and insurance administration processes
- Coordinate with internal departments regarding fleet-related requests and requirements
- Assist with fleet audits and compliance reviews
- Serve as a point of contact for employee fleet inquiries and support requests
- Communicate maintenance schedules, vehicle assignments, and fleet updates to stakeholders
- Build and maintain positive working relationships with vendors, service providers, and internal departments
- Escalate fleet concerns, risks, or operational issues to management as appropriate
Skills
- Bachelor's degree or related field experience
- 3-5 years of related experience
- Demonstrate general computer skills, knowledge, and proficiency with Microsoft Office Suite and fleet management software
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Ability to effectively work as part of a team by collaborating, contributing, and respecting others
- Strong attention to detail and commitment to accuracy
- Effective verbal and written communication skills
- Experience maintaining records, databases, and administrative documentation
- Strong vendor coordination and customer service skills
- Ability to generate reports and analyze fleet-related data
- Strong work ethic and commitment to quality, accountability, and continuous improvement
- Ability to read, write, and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions
- Knowledge of vehicle maintenance processes, fleet operations, and regulatory requirements
Benefits
- Company paid medical, dental, and vision coverage
- Paid pregnancy disability leave
- Short- and long-term disability insurance
- Life insurance
- A company-matched 401(k)/Roth
- Paid time off that includes parental and military leave
- Employee referral and professional license bonuses
- A straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week
- Reimbursement for education
- A free in-house resource for hundreds of educational and self-enrichment courses
- Mentorship program
- Wellness program
- Women’s Organization
- Ongoing philanthropic opportunities
- Hybrid work arrangement; however, candidates must be able to work regularly from one of Colliers Engineering & Design’s office locations to support collaboration and business needs
Company Overview
Company H1B Sponsorship