Note: The job is a remote job and is open to candidates in USA. Vantage HR Consulting, LLC is hiring a Firm Administrator on behalf of Updegrove, McDaniel, McMullen & Chiccehitto, PLC, an accounting and financial planning services firm. The Firm Administrator oversees the firm’s day-to-day administrative, human resources, financial, and business operations, including employee programs, payroll, benefits, financial records, vendors, compliance, and office functions. The role also supervises the administrative team and supports the firm’s Partners.
Responsibilities
- Oversee day-to-day HR administration, including recruiting, onboarding, personnel records, employee relations, and terminations
- Administer payroll, employee benefits, open enrollment, 401(k), PTO, sick leave, and holiday programs
- Coordinate performance management processes and maintain related employee documentation
- Maintain and update the Employee Handbook, policies, and procedures
- Ensure compliance with required employment documentation and maintain confidentiality of employee information
- Oversee day-to-day business operations and administrative functions
- Manage accounts payable/receivable, financial records, P&L reporting, bank accounts, credit cards, and expense reconciliation
- Manage office leases, utilities, insurance policies, contracts, vendors, and independent contractor agreements
- Respond to required government surveys, filings, and other business compliance requirements
- Maintain accurate and organized business records and coordinate contact with vendors and service providers
- Supervise and support the administrative team, including weekly team meetings, prioritization, and support
- Ensure consistent administrative processes and procedures across locations
- Identify and implement opportunities to improve operational efficiency, technology, and internal processes
- Maintain relationships with benefit providers, insurance representatives, bank representatives, and other outside partners
- Attend annual and quarterly vendor meetings and coordinate follow-up on action items
- Evaluate vendor services and identify opportunities to improve service, efficiency, and cost-effectiveness
Skills
- • 5+ years of experience in office administration, human resources, business operations, accounting administration, or a similar role
- • Experience managing multiple administrative functions with a high degree of independence
- • Working knowledge of payroll, employee benefits, HR administration, and employment documentation
- • Experience with accounts payable, accounts receivable, financial recordkeeping, and bank/credit card reconciliation
- • Experience working with payroll systems and QuickBooks
- • Strong organizational skills and exceptional attention to detail
- • Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee and financial information
- • Strong written and verbal communication skills
- • Ability to manage competing priorities, meet deadlines, and work independently
- • Strong interpersonal skills and the ability to work effectively with employees, Partners, vendors, and outside professionals
- • Proficiency with Microsoft Office, including Excel and Word
- • Must be able to work in the United States without visa sponsorship
- • Bachelor's degree in Business Administration, Human Resources, Accounting, or a related field preferred; equivalent professional experience will be considered
- • Experience in professional services, accounting, CPA, legal, financial services, or similar industry
- • Experience administering employee benefit plans, retirement plans, and open enrollment
- • Experience improving or modernizing administrative processes and systems
- • Managerial experience
Benefits
- Health Care Plan (Medical & Vision)
- Life Insurance
- Retirement Plan (401k)
- Paid Time Off
Company Overview