Note: The job is a remote job and is open to candidates in USA. Harvard University’s Office for External Education delivers medical education programs and resources to a broad range of learners and healthcare-related organizations. The Financial Associate II supports the maintenance of financial books and records through complex accounting, general ledger, accounts payable, accounts receivable, reporting, process improvement, and compliance activities. The role also provides financial analysis and operational support in a fast-paced environment.
Responsibilities
- Manages complex accounting journals independently including preparation, review and approval to support maintenance of the GL including revenue recognition through Salesforce for B2C and B2B, monthly adjustments, PCR payroll adjustments and accruals
- Leads month-end, quarter-end and year-end closing processes, ensuring timely and accurate reporting
- Manages balance sheet by analyzing, reconciling and resolving issues in a timely manner
- Manages follow ups and review of any GL related inquiries by staff or central offices
- Prepares, reviews and approves B2P vendor payments and reimbursements
- Monitor and resolve discrepancies or issues with vendors and faculty payments, maintaining vendor and faculty relationships
- Manages Accounts Receivable process, including billing, communications, collections and customer management
- Collaborates with internal teams to resolve customer billing disputes or other unique issues
- Reviews and approves departmental p-card transactions
- Provides financial operations support to a complex unit portfolio with a global customer base; manages and fosters cross unit relationships
- Support day-to-day financial operations, including process improvement initiatives and system implementation to enhance efficiency and accuracy
- Prepares and assists with management and development of reporting, varying in complexity
- Assist in developing, implementing, and maintaining financial policies and procedures
- Collaborates effectively with the Financial Planning and Analysis department--expanding knowledge on budget and reporting processes, and aligns financial operations to support organizational objectives
- Ensures compliance with OEE/HMS/HU financial operations policies
- Supports team by providing coverage of tasks for other FinOps team members as needed
Skills
- 5 or more years of experience in accounting, finance, or related field. Higher education may count towards experience
- Strong understanding of financial systems and accounting procedures
- Proficiency with Microsoft Excel and other Office suite applications
- Excellent communication skills, attention to detail and ability to deliver exceptional customer service
- Ability to handle multiple tasks and prioritize in a fast-paced environment
- Experience building effective, efficient systems and documenting business practices/standard operating procedures
- Ability to handle complex and confidential information with discretion
- Ability to work independently or collaboratively with minimal supervision
- Bachelor's degree in accounting, finance or related field preferred
Benefits
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
- This position has been determined by school or unit leaders that the duties and responsibilities can effectively be performed fully remotely at a non-Harvard location. Employees in fully remote positions must work all scheduled hours in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. At the discretion of the department, fully remote employees may occasionally be required on site at a Harvard location.
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