Note: The job is a remote job and is open to candidates in USA. PSC is a strategic communications firm specializing in media relations, crisis communications, digital strategy, paid media, and brand positioning. The Finance & Operations Manager will oversee day-to-day financial operations, bookkeeping, billing, payroll, reporting, routine HR administration, and internal business processes while improving the systems that support the firm.
Responsibilities
- Manage day-to-day bookkeeping in QuickBooks Online, including accounts payable, transaction coding, banking, credit cards, and account reconciliations
- Manage client billing in coordination with account leads, ensuring invoices are accurate, timely, and consistent with client agreements and approved changes in scope
- Own accounts receivable tracking and collections, including consistent follow-up on past-due invoices and escalation when necessary
- Process payroll and maintain accurate payroll records, employee changes, and related documentation
- Prepare regular financial reporting for company leadership and coordinate with our outside accounting firm on tax filings, year-end reporting, and other accounting needs
- Manage the administrative components of employee onboarding and offboarding, benefits, PTO, employee records, and other routine HR matters
- Support general business administration, including internal scheduling and coordination, insurance administration, vendor matters, and other recurring operational needs
- Develop and improve internal processes for billing, collections, financial administration, HR administration, and other recurring business activities
Skills
- • 5+ years of relevant experience in bookkeeping, accounting, financial administration, or business operations, preferably within a small or midsize organization
- • Strong working knowledge of QuickBooks Online and hands-on experience managing day-to-day bookkeeping
- • Experience with accounts payable, accounts receivable, bank reconciliations, and payroll
- • Solid understanding of basic accounting principles and financial statements
- • Exceptional attention to detail, organization, and follow-through
- • Strong judgment and discretion when handling confidential financial and employee information
- • Ability to work independently, manage recurring deadlines, and take ownership of responsibilities
- This is a remote position, but candidates should be based in New Jersey or the surrounding area
- The Finance & Operations Manager should be available and responsive during regular business hours and may occasionally need to attend in-person meetings or handle other business needs in New Jersey
- • Experience with ADP or similar payroll platforms
- • Experience administering employee benefits and routine HR processes
- • Experience working in a professional services, agency, consulting, or other client-service environment
- • Bachelor's degree in accounting, finance, business, or a related field is preferred but not required
Benefits
- 401(k) with 4% employer match, fully vested immediately
- Discretionary year-end bonus
- Medical and dental insurance
- Paid time off: 2 weeks vacation (3 weeks after 3 years), 5 personal days, unlimited sick leave
- Summer Fridays (early close from Memorial Day through Labor Day)
- Business development referral bonus (10% of first-year revenue)
- Remote position
Company Overview