Note: The job is a remote job and is open to candidates in USA. CyberGrade Technologies is a growing company seeking a hands-on Finance Operations Manager to own and improve its finance and transaction workflows. The role covers sales quotes, purchasing, invoicing, AP, AR, commissions, cash forecasting, accounting close, consolidation, and process development, with a path toward future leadership.
Responsibilities
- Review approved sales quotes and vendor quotes for pricing, margin, terms, SKUs, quantities, tax, and supporting documentation
- Generate purchase orders, place vendor or distributor orders, and track orders through fulfillment
- Maintain clear transaction files and resolve pricing, documentation, fulfillment, or billing exceptions
- Create and validate customer invoices, including sales-tax treatment, billing details, and supporting documentation
- Maintain AP and AR records, aging reports, vendor statements, credits, and due dates
- Follow up on overdue receivables, missing POs, rejected invoices, and other payment blockers
- Match approved POs, vendor invoices, and fulfillment records before preparing vendor-payment batches
- Calculate sales commissions based on approved plans, including gross profit, collections, splits, credits, returns, and clawbacks
- Reconcile commission statements to source transactions and prepare them for management review
- Maintain a rolling cash forecast covering expected receipts, vendor payments, payroll, taxes, and recurring obligations
- Reconcile bank, credit-card, AP, AR, and other balance-sheet accounts
- Support monthly close, journal entries, financial statements, multi-entity consolidation, and intercompany activity
- Keep records and schedules organized so the CPA can efficiently prepare tax filings and address technical matters
- Record and organize real-estate purchases, sales, improvements, closing statements, owner activity, and related entity transactions
- Coordinate documentation with management, CPAs, attorneys, title companies, lenders, and other advisers
- Take on additional finance, accounting, purchasing, and operational responsibilities as business needs evolve
- Learn the existing process first, execute it consistently, and then improve it
- Create SOPs, checklists, approval paths, dashboards, controls, templates, and exception workflows
- Identify opportunities to automate routine work and improve accuracy, turnaround time, and visibility
- Over time, hire, train, supervise, and quality-check additional employees or outsourced resources
Skills
- • 5+ years of hands-on accounting, finance operations, order administration, or related small-business experience
- • Experience across several parts of quote-to-cash and procure-to-pay, including POs, invoicing, AP, AR, collections, and reconciliations
- • Ability to work independently, spot mismatches, ask the right questions, and follow issues through completion
- • Strong understanding of how to reduce leg work through LLMs
- • Strong Excel or Google Sheets skills and working knowledge of QuickBooks Online or a comparable accounting system
- • Ability to build and maintain cash forecasts, aging schedules, reconciliations, and repeatable calculation models
- • Clear communication, strong organization, practical judgment, and comfort working directly with salespeople, vendors, customers, and advisers
- • A team-first attitude and genuine interest in growing with a close-knit company. We promote from within and hope to help put the building blocks in place for a CFO/COO role in the future
- • Technology reseller, distributor, MSP, professional services, construction, property management, or another transaction-heavy business
- • Commission calculations based on revenue, gross profit, collections, splits, tiers, or clawbacks
- • Multi-entity accounting, consolidations, intercompany transactions, real estate, or sales-tax workflows
- • Managing junior, offshore, or outsourced resources and building documented operating processes
Benefits
- The position is intended to develop into a leadership role managing people, processes, and performance over time.
- We promote from within and hope to help put the building blocks in place for a CFO/COO role in the future.
- A successful employee can grow from owning day-to-day finance and transaction operations into leading the function: managing staff or outsourced resources, overseeing close and reporting, formalizing controls, and helping build the company’s broader finance and operations infrastructure.
Company Overview