Note: The job is a remote job and is open to candidates in USA. The Christopher Group is a boutique executive search and consulting firm seeking an experienced, part-time Finance Manager. The role supports the Director of Finance by managing day-to-day accounting, reporting, cash flow, accounts receivable and payable, payroll, tax administration, insurance, and financial planning activities.
Responsibilities
- Partner closely with the Director of Finance on the firm's day-to-day accounting and financial operations, ensuring accurate books, appropriate controls, and timely reconciliations
- Maintain the general ledger and prepare journal entries, balance sheets, income statements, and other financial reports
- Deliver accurate month-end, quarter-end, and year-to-date financial statements
- Manage bank, credit card, depository, and investment account reconciliations
- Maintain required financial records and appropriate document retention
- Prepare financial reports and analysis for senior leadership through QuickBooks Online and other business systems
- Establish and maintain financial policies, procedures, and internal controls appropriate for the size and needs of the firm
- Provide coverage and assume additional financial responsibilities as needed to ensure continuity of the finance function
- Manage cash flow planning and forecasting to ensure adequate working capital and visibility into future business requirements
- Provide senior leadership with a weekly cash flow forecast and identify potential risks or opportunities
- Support annual budgeting, forecasting, expense management, and financial planning
- Analyze budget-to-actual performance, identify variances, and assist in recommending corrective actions
- Provide financial insight into revenue, expenses, profitability, commissions, and other key business drivers
- Translate financial results into clear, actionable information that supports business decisions
- Manage and support the complete accounts receivable process, including client invoicing, payment tracking, collections, and reconciliation
- Maintain accurate client and vendor records
- Manage client vendor forms, purchase order requirements, and payment portals
- Proactively follow up on outstanding receivables and resolve discrepancies
- Record and reconcile payments received
- Manage accounts payable, purchase orders, vendor records, and payment processing
- Ensure bills and financial obligations are organized, recorded, and paid accurately and on time
- Manage timely payments to interim professionals and 1099 contractors
- Maintain visibility into upcoming obligations to ensure adequate working capital
- Manage payroll processes, including wages, deductions, commissions, and expense reimbursements
- Review and approve employee business expenses
- Partner with leadership to calculate and validate commissions
- Maintain working knowledge of federal and state payroll requirements
- Coordinate quarterly payroll and business tax requirements and annual 1099 preparation
- Work effectively with external accountants, tax professionals, payroll providers, and other financial partners
- Support the renewal, administration, and payment of business insurance, including workers' compensation, business owners, employment practices liability, and errors and omissions coverage
- Maintain required financial and insurance documentation and support annual audits or reviews as needed
Skills
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field required
- Strong accounting foundation with demonstrated experience managing the financial operations of a small or mid-sized business
- Minimum of 3 years of hands-on QuickBooks Online experience
- Strong understanding of generally accepted accounting principles, financial reporting, reconciliations, payroll, accounts payable, and accounts receivable
- Experience with budgeting, forecasting, cash flow management, and financial analysis
- Strong Excel and financial reporting capabilities
- Exceptional organizational skills and attention to detail
- Ability to manage multiple priorities and work independently with minimal supervision
- Strong written and verbal communication skills with the ability to present financial information clearly to non-financial leaders
- High degree of discretion, integrity, and sound judgment
- Comfortable operating in an environment that values accountability, adaptability, continuous learning, and collaboration
- Ability and willingness to work closely with the Director of Finance and step into additional responsibilities when needed
- Experience supporting a professional services, executive search, consulting, or similarly entrepreneurial business environment strongly preferred
Benefits
- 20–30 hour per week, fully remote position
- The position has the potential to evolve into a full-time role as the firm's needs develop.
Company Overview