Note: The job is a remote job and is open to candidates in USA. Brighter Day Services LLC is a technology-enabled, community-first residential and commercial property services company headquartered in Maryland. They are seeking a detail-oriented Finance & Admin Coordinator to manage payroll, invoicing, accounts receivable, bookkeeping, and financial reporting for their operations.
Responsibilities
- Process bi-weekly contractor payroll through Square Payroll — verify timesheets, calculate earnings, and confirm payments are accurate before processing
- Manage 1099 contractor payment records and ensure accurate payment documentation for tax filing purposes
- Coordinate with the Sales & Operations Manager to verify Lead Generalist commission totals prior to each payroll run
- Generate and send client invoices through BookingKoala and QuickBooks Online for commercial accounts and any manual billing scenarios
- Track and manage Net-30 payment terms for all commercial clients — monitor due dates, send reminders, and flag overdue accounts to the CEO
- Maintain an accurate accounts receivable ledger and reconcile payments against open invoices weekly
- Manage all bookkeeping in QuickBooks Online Plus — categorize transactions, reconcile accounts, and maintain clean books on a weekly basis
- Reconcile Square payment processing and Cash App contractor payments against QuickBooks records every pay period
- Ensure BookingKoala to QuickBooks sync is functioning accurately — flag and resolve any discrepancies
- Track and reconcile all operating expenses against budget monthly
- Prepare and deliver a monthly financial summary to the CEO covering revenue by service line, total expenses, net income, and outstanding receivables
- Track revenue by region using QuickBooks class tracking and provide regional P&L breakdowns monthly
- Prepare quarterly sales tax filing data for the Maryland Comptroller
- Flag any budget variances or financial anomalies to the CEO within 24 hours of identification
- Conduct a monthly review of all active platform subscriptions and costs
- Identify any unused, redundant, or over-priced subscriptions and report findings to the CEO
- Assist with onboarding new platforms as the company grows — coordinating QuickBooks integrations and payment system connections
Skills
- Detail-oriented and organized
- Experience managing payroll, invoicing, accounts receivable, bookkeeping, and financial reporting
- Ability to work independently with low supervision
- Experience with QuickBooks Online Plus
- Experience with Square Payroll
- Ability to generate and send client invoices
- Experience tracking and managing payment terms
- Ability to maintain accurate accounts receivable ledger
- Experience reconciling accounts and transactions
- Ability to prepare and deliver financial summaries
- Experience with financial reporting and analysis
- Ability to track revenue and prepare P&L breakdowns
- Experience with sales tax filing
- Ability to conduct audits of platform subscriptions
- Experience onboarding new platforms and integrations
Benefits
- 20-hour flexible cap per month
- Payment: Direct deposit | Bi-weekly
- Remote | Occasional travel may be required with advance notice
- Classification: Independent Contractor — 1099
Company Overview