Note: The job is a remote job and is open to candidates in USA. The University of California Education Abroad Program is a systemwide academic program that inspires students to explore and transform their lives. The Finance Accountant will administer the business of student and study center finances, performing financial analysis, managing accounts, and ensuring compliance with regulations.
Responsibilities
- Under general supervision of the section supervisors, administers the business of student and study center finances for assigned programs
- Performs financial analysis, initiates wire transfers, processes expenditures and manages student and study center accounts and related accounts payable and receivable
- Reconciles monthly account transactions to the general ledger
- Requires daily verbal and written communication, with internal departments and external customers
- Ensures compliance with UC policy and procedures and applicable external regulations
- 50% Student Account Management - Oversees business and financial activities of accounts established for UC students participating in UC Education Abroad Programs
- Manages all aspects of financial records for UCEAP student accounts, including application of program fees, financial aid, as well as billing and collections
- Provides both verbal and written customer service to students and Job Standards related to their financial account
- Communicates with all UC financial aid offices and other entities to ensure accurate and timely disbursement of funds to students
- Generates financial aid journals for processing to the general ledger
- Applies independent research to resolve student account fee adjustments or discrepancies
- Analyzes and reconciles student account activity to the general ledger on a monthly basis
- Creates student program budgets on a semi-annual basis in coordination with various internal and external partners, by gathering information and analyzing relevant program expenses
- Uses professional financial services concepts
- Applies organization policies and procedures to resolve a variety of moderately complicated issues
- Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect UCEAP resources
- 50% Study Center Responsibilities - Applies, ensures and communicates compliance of UCEAP and UC financial policies and regulations to Study Centers concerning banking, budgeting, accounting and financial reporting
- Prepares and reviews all business transactions for Study Center locations
- Reviews and analyzes host institutions payments in accordance with contractual agreements between the UC and host institutions, which may include reciprocal agreements
- Audits, reconciles and prepares journals for all overseas expenditures for assigned Study Centers to ensure compliance with applicable UCEAP policies and the operating budget
- Conducts monthly reconciliations of multiple accounts with the general ledger
- Prepares quarterly budget to actual analysis of study center expenditures for Program Director review
- Reviews, analyzes and prepares Study Center quarterly funding requests and third-party invoice payments in accordance with the appropriate fiscal year operating budget and program agreements
- Originates wire transfers for quarterly funding and invoice payments
- Assists with fiscal year closing and coordination of year-end balancing and closing reports for UCEAP and Study Center expenses
- Other duties and special projects as assigned
Skills
- AA, BA, or BS degree in related field and minimum of 2 years' experience in AP, AR, billing and collections, or equivalent combination of education, training and experience
- Proficiency in MS Office, specifically Excel
- Strong interpersonal skills, analytical skills, service orientation, attention to detail, ability to multi-task, and organizational skills
- Working knowledge of financial processes, policies, and procedures
- Ability to work independently as well as in a team environment
- Ability to adapt to changing priorities
- Knowledge and understanding of foreign currency transactions and conversions
- Moderate understanding of federal and state financial aid
Benefits
- Full Benefits
- Hybrid (Both UC & Non-UC locations) This position is eligible for a hybrid/remote work arrangement within California. On-site presence will be required for leadership and staff meetings, delegation visits, training sessions, etc.
- Excellent retirement and health are just one of the rewards.
- The University of California is unable to pay or reimburse expenses prohibited by University policy, including travel expenses associated with commuting to the designated office.
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