Note: The job is a remote job and is open to candidates in USA. Protingent Staffing is an engineering and IT talent provider supporting innovative industries. The Fabrication Oversight Administrative Coordinator will review, format, route, and manage fabrication oversight and assessment reports while tracking action items and supporting information flow. The role also provides general administrative, document management, communication, and coordination support.
Responsibilities
- Review reports prepared by the Fabrication Oversight team (e.g., Fabrication Oversight reports, Supplier Capability and Capacity reports) to ensure clarity, conciseness, and consistency
- Format reports using word processing and related tools to ensure a professional, technically appropriate presentation aligned with reactor standards
- Enter approved reports into the appropriate reactor document repository, ensuring proper naming, metadata, and routing as required
- Assist with tracking action items and follow?ups identified in oversight, surveillance, and assessment reports, including status updates and reminders
- Serve as a central administrative point of contact for all oversight and assessment reports, helping to coordinate information flow within the team and to other stakeholders
- Provide general administrative support, including data entry, document preparation, filing, and records management in accordance with internal requirements
- Support cross?departmental communication and information sharing
- Assist with ad hoc administrative and coordination tasks as assigned
Skills
- • Minimum of 3 years of experience in business, communications, or business administration
- • Experience must include Administrative Support and Project Coordination responsibilities
- • Highly organized and detail?oriented, with a demonstrated high degree of accuracy
- • Proven ability to work under tight deadlines, manage multiple priorities, and self?prioritize workload
- • Adaptable and comfortable operating in a fast?paced, dynamic environment
- • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); ability to quickly learn additional software?based tools
- • Strong technical writing, editing, and communication skills, with the ability to improve clarity and professionalism of technical documents
- • Strong understanding of the sensitive nature of working with controlled information; exercises sound judgment, problem?solving ability, and maintains the highest levels of confidentiality and integrity
- • Demonstrated ability to regularly and consistently report status and track deliverables to the manager
- • Professional, positive, and collaborative demeanor; able to interact effectively with all levels of the organization
- • Excellent written communication and interpersonal skills, with a service?oriented mindset
- • Team player who can assess when to act autonomously and when to coordinate with others or seek leadership input
- • High degree of trust and integrity, open communication style, respect for others, and a strong desire to foster teamwork and a positive work environment
- • Travel Required: 0-10%
- • Export control regulations require candidates to be a U.S. Citizen, U.S. Legal Permanent Resident, or of a protected person status
Benefits
- Insurance plan options (HDHP plan or POS plan)
- Education/certification reimbursement
- Pre-tax commuter benefits
- Paid Time Off (PTO)
- An administered 401k plan
Company Overview