Note: The job is a remote job and is open to candidates in USA. Raya Power is a seed-stage, women-founded company focused on creating a distributed energy network. They are seeking an Executive Operations Manager to oversee essential infrastructure, including HR, compliance, tax, accounting, and IT, ensuring smooth internal operations as the company scales.
Responsibilities
- Own payroll, health and liability insurance, PTO and benefits tracking, employee onboarding, and compliance with applicable employment law; be the internal point of contact when something needs to get done for the team
- Track and manage ongoing compliance obligations across our operating markets (including Puerto Rico); coordinate with outside legal counsel on corporate filings, contracts, and emerging requirements; keep Raya ahead of what's required before it becomes a problem
- Own the relationship with our external accountants and bookkeepers; ensure books are current and accurate, tax filings are submitted on time, and financial records are organized and accessible to founders and investors
- Manage vendor invoices, expense approvals, and recurring payments so nothing lapses; build a lightweight but reliable AP process from the ground up
- Procure, configure, and maintain laptops and equipment for the team; manage software subscriptions, licenses, and AI tool spend; be the person teammates turn to when something's broken or needs to be set up
- Manage any office, co-working, or storage arrangements; handle leases, vendor relationships, and logistics for non-manufacturing physical footprint
- Build and maintain the internal systems, file structures, and documentation practices that make Raya's information findable, consistent, and usable as the team grows
- Work closely with the Executive team on calendar management, email triage, and scheduling; coordinate travel, book flights and accommodations, and handle the operational logistics
Skills
- 5+ years in operations, business operations, executive assistant / operations, or a similar generalist role — ideally at an early-stage startup where you owned multiple functions simultaneously
- Exceptional organizational skills — you run on checklists, nothing slips, and you build systems so things don't depend on memory
- Thrives in a fast-paced startup environment — you can context-switch between a compliance question, a vendor invoice, and a calendar conflict without losing the thread on any of them
- Shifts priorities without losing ground — when something urgent lands, you reprioritize quickly, handle it, and get back to what was already in motion
- A self-starter and true owner of your work — you don't wait to be told something needs to happen; you see it, you take it, you close it
- Strong professional communicator with executives, investors, business partners, founders, and the full team — you're the connective tissue of the organization
- Spanish language proficiency
- Experience using AI tools and agents to scale your own output — you've figured out how to do the work of two or three people by building smart systems around yourself
- Background in energy, hardware, or climate tech
Benefits
- Health Insurance: 100% covered health insurance options
- Paid Vacation: Flexible, with an expectation you take at least 3 weeks annually
- Sick & Wellness Days: Flexible — we trust you to manage your health
- Leave Policies: Bereavement leave and support through major life events; compliant with applicable paid family and medical leave programs
- Equipment stipends to help you do your best work
Company Overview