Note: The job is a remote job and is open to candidates in USA. ARDX is a Virginia-based healthcare management and technology consulting firm specializing in government healthcare initiatives and policy-driven solutions. The Executive Operations Coordinator provides advanced operational and administrative support to executive leadership by coordinating calendars, meetings, travel, briefing materials, documentation, communications, and process improvement activities.
Responsibilities
- This role coordinates executive calendars, schedules meetings, manages travel logistics, and prepares briefing materials to ensure effective time and resource management
- The Executive Operations Coordinator supports project and business operations by tracking action items, maintaining documentation, and assisting with internal and external communications
- Day-to-day tasks include organizing virtual and in-person meetings, preparing presentations and reports, maintaining confidential records, and facilitating cross-functional collaboration between executive leadership and internal teams
- The role also contributes to process improvement by identifying operational efficiencies, supporting implementation of standardized procedures, and helping uphold ARDX’s quality and compliance standards
Skills
- Candidates should possess strong executive support and administrative operations skills, including calendar management, travel coordination, meeting logistics, and document preparation
- Candidates should possess skills in communication and collaboration, such as clear written and verbal communication, professional correspondence, relationship-building, and stakeholder coordination
- Candidates should possess organizational and project coordination skills, including task tracking, deadline management, prioritization, and attention to detail
- Candidates should possess proficiency with productivity and collaboration tools, such as email and calendar platforms, video conferencing tools, office software (e.g., word processing, spreadsheets, presentations), and shared document systems
- Bachelor's degree in business, communications, public administration, or a related field, or equivalent relevant experience
- Demonstrated ability to work independently in a remote setting, maintain confidentiality, and exercise sound judgment
- Experience supporting executive leadership in a consulting, healthcare, or government-focused environment is beneficial
- Familiarity with healthcare policy, government contracting environments, or quality and process standards (e.g., CMMI, ISO) is a plus
Benefits
- Remote work arrangement
Company Overview