Note: The job is a remote job and is open to candidates in USA. Pushpay is a company focused on helping organizations and communities stay connected through technology. The Executive Operations and Communications Manager will provide administrative and organizational support to Pushpay leaders, ensuring effective communication and prioritization of tasks to enhance executive effectiveness and workplace culture.
Responsibilities
- Write, edit, and distribute email, correspondence memos, letters, and forms
- Maintain leaders’ calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements
- Inbox organization, ensuring proper filing, prioritization, and prompt and timely responses
- Book and manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals, ensuring adherence to company travel policy with precision and zero surprises
- Create agendas, distribute meeting prep materials, support creation of slide decks, and publish notes/action items
- Prepare briefing documents ahead of key meetings, including SteerCo sessions, customer conversations, and Pushpay leadership touchpoints
- Lead in the development of on-brand, visually appealing presentation graphics and presentation slides
- Maintain confidentiality and high degree of ethical standards at all times, handling sensitive matters including deal terms, personnel topics, and financial information with absolute discretion
- Keep leaders advised of time-sensitive and priority issues, ensuring appropriate follow-up
- Coordinate the creation of and on-time submission of regularly scheduled reports
- Prepare, reconcile, and submit expense reports for leaders; review submitted reports for accuracy and pre-approval
- Plan, coordinate, and execute in-person and virtual activities that build team connection and strengthen workplace culture, including team building events and social gatherings; recognition celebrations and milestone acknowledgments; and seasonal events
- Own the Founder’s social media schedule end-to-end, planning, drafting, and publishing content across platforms
- Curate and develop content that positions the Founder as a trusted voice on shepherding, congregant engagement, and church leadership
- Complete a variety of special projects including supporting staff recognition and morale; creating presentations, financial spreadsheets and special reports
- Perform additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed
Skills
- High School Degree required
- 5+ years of administrative experience, with at least 3+ years supporting a senior executive (VP or above)
- Knowledge of office management systems and procedures
- Advanced proficiency in Google Suite required
- The ideal candidate shows leadership, flexibility, and operates with a creative problem solver mindset
- Comfortable with fast-paced environments and rapidly changing priorities
- Outstanding writing, editing, and proofreading skills, with a proven ability to adapt tone and voice for diverse audiences
- Excellent organization and time management skills with exceptional attention to detail
- Exhibits sound judgment with the ability to prioritize and make decisions
- Energetic and eager to tackle new projects and ideas
- Comfortable interacting with high-level executives and external customers and stakeholders
- A team player capable of cultivating productive working relationships across teams
- Demonstrated ability and temperament to work with sensitive information
- Experience in overseeing budgets and expenses
- Experience in developing internal processes and systems
- Ability to travel as needed
- College degree or equivalent work experience
- Familiarity with Slack, Confluence, and Asana
- Experience managing corporate or executive social media presence
Benefits
- 100% employer-paid premiums for Medical HDHP Plan, Dental, and Vision for employee
- 70% employer-paid premiums for Medical PPO Plan for employees, and Medical, Dental, and Vision for dependents
- 401K match
- Remote
- 12 paid Company Holidays
- 2 paid Volunteer Time Off days
- 15 days PTO to start, increases with tenure and seniority.
- Paid parental and adoption leave
Company Overview