Note: The job is a remote job and is open to candidates in USA. ChenMed is a family-owned, physician-led healthcare organization transforming care for seniors and expanding rapidly. The Executive Coordinator, Strategy & Operations provides comprehensive administrative support to executives, including schedule and travel management, confidential communications, event coordination, contact management, and gatekeeping responsibilities.
Responsibilities
- Researches, prioritizes and follows up on incoming issues and concerns. Determines appropriate course of action, referral or response with the direction of the supported leader(s)
- Handles and approves credit card reconciliations for all supported positions ensuring all company deadlines are met
- Ensures all meetings, appointments, events, conferences, etc. are up-to-date. Exercises flexibility in scheduling and rescheduling, since last minute changes are inevitable. Promptly and properly documents schedule changes as they occur
- Manages all contacts. With a thorough understanding of who’s who, proactively keeps track of all communication needs for these contacts and prioritizes correspondences based on subject matter, time sensitivity and level of leadership
- Makes all necessary arrangements, as event coordinator, for special events hosted by the Company throughout the year. Some of these activities include:
- Negotiating and securing venue, visiting various venue options and making final selection while considering functionality for the needs of the Company
- Initiating, coordinating and/or participating in all efforts to publicize and bring awareness of the event
- Makes all travel arrangements for supported leader(s) as a corporate travel coordinator. Some of these duties include:
- Completing all functions related to planning, scheduling and booking travel requests
- Arranging all travel including air, hotel and ground transportation
- Creating and maintaining all travel itineraries
- Administering all changes and cancellations in a timely, cost-effective fashion using independent judgment
- Plans, coordinates and ensures the Leader’s schedule is adhered to and respected. Performs a “gatekeeper” and “gateway” role, creating win-win situations for direct access to the Leader’s time and office
- Performs other related duties as assigned and modified at the leader’s discretion
Skills
- High school diploma or equivalent required
- A minimum of 3 years' direct experience supporting a high-level executive position in a busy, innovative and growing environment
- Strong knowledge and understanding of Executive Assistant methods, techniques and procedures
- Knowledge of general office procedures, practices and procedures
- Knowledge of executive protocol and proper order of etiquette in conducting duties with responsible Leader and/or other officials
- Knowledge of business English, spelling and arithmetic
- Knowledge of the responsibilities of an Executive(s) or comparable executive official and the relationship with other (COE) executives, managers and supervisors
- Ability to work under pressure in a fast-paced environment. May be required to be accessible during non-business hours
- Excellent verbal and superior writing skills are essential
- Skills in report presentations
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Adaptable to and flexible with frequent changes
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Strong computer skills using CRM and expert Microsoft Office Product skills (PowerPoint, Excel, Word and Outlook) plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software
- Ability and willingness to travel locally, regionally and/or nationwide up to 10% of the time
- Spoken and written fluency in English
- Bachelor's Degree preferred
- Healthcare knowledge a plus
Benefits
- This position may also be eligible for a bonuses or commissions.
- Comprehensive benefits
- Career development and advancement opportunities
- Great work-life balance
- Opportunities to grow
Company Overview
Company H1B Sponsorship