Note: The job is a remote job and is open to candidates in USA. Deepgram is a platform for voice AI, providing APIs and technologies for speech-to-text, text-to-speech, and voice agents. The Executive Assistant will support the CMO and marketing leadership team by optimizing schedules, running operating cadences, coordinating cross-functional work, building AI-enabled administrative workflows, and managing travel and confidential matters.
Responsibilities
- Protect and optimize the CMO's calendar — partner with them to set and re-sequence priorities as the picture shifts, so their time lands on strategic work rather than reactive fire drills
- Run the marketing leadership operating cadence (staff meetings, QBRs, offsites, planning cycles) and coordinate with adjacent teams — RevOps, Comms, People — so cross-functional work lands without the CMO having to chase it
- Build Human+AI workflows for scheduling, inbox triage, and meeting prep that cut recurring admin turnaround by [X]%
- Spot recurring friction in how leadership operates and ship [1–2] fixes a quarter — a template, a cadence, an automation — instead of absorbing the same problem every week
- Own complex travel and logistics with zero missed connections, and close expenses same-day
- Keep confidential and sensitive matters secure, handling delicate information with total discretion
Skills
- • Operates AI-native — designs Human+AI workflows for scheduling, drafting, and meeting prep rather than doing every task by hand
- • Builds lightweight systems that eliminate recurring admin work instead of re-solving it each week
- • Identifies problems in how the office runs and proposes practical solutions within the function
- • Coordinates across teams and programs, not just within a single leader's calendar
- • Exercises sound judgment and discretion with confidential and sensitive information
- • Juggles competing priorities across time zones and calendars without dropping details
- • Communicates clearly and professionally with senior stakeholders, internal and external
- • Anticipates needs and resolves problems before they reach the CMO's desk
- • Typically ~1–3 years supporting leaders or coordinating across teams, or equivalent demonstrated experience
- • Prior experience supporting a senior leader or executive, [in a fast-moving startup or high-growth tech environment]
- • Hands-on with modern AI tools for drafting, summarizing, and automating repetitive work
- • Familiarity with common exec-support tooling — [calendar, travel, expense, and comms platforms]
Company Overview