Note: The job is a remote job and is open to candidates in USA. Chapters Health System is committed to providing outstanding patient care and high-quality customer service in its communities. The Executive Administrative Assistant provides administrative support and office management for one or more Chief Officers, including calendar management, travel coordination, correspondence, records management, executive meeting support, and confidential communication.
Responsibilities
- Represent the Company professionally at all times through care delivered and/or services provided to all clients
- Comply with all state, federal and local government regulations, maintaining a strong position against fraud and abuse
- Comply with Company policies, procedures and standard practices
- Observe Company health, safety and security practices
- Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company
- Use resources in a fiscally responsible manner
- Promote the Company through participation in community and professional organizations
- Participate proactively in improving performance at the organizational, departmental and individual levels
- Improve own professional knowledge and skill level
- Advance electronic media skills
- Support Company research and educational activities
- Share expertise with co-workers both formally and informally
- Participate in Quality Assessment Performance Improvement activities as appropriate for the position
- Completes a wide variety of administrative tasks including: managing calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel related meetings
- Anticipates needs for and provides overall administrative support for the assigned executive(s)
- Serves as the back-up for the receptionist /reception area
- Manages records, manuals, databases, and files; composes and distributes correspondence, announcements, memoranda, spreadsheets, etc. Maintains in strict confidence all information and documents concerning the Company and any aspect of its operations
- Provides a bridge for smooth communication between assigned executive(s) and internal departments
- May process invoices, purchase orders, and expense reports; maintains department budget and expense files
- Provides coverage in administrative suite, as directed
- Prepares for executive level meetings as related to assigned executive(s)’ needs (e.g., committee meetings, strategic planning sessions, etc.); responsible for minutes
- Performs other duties as assigned
Skills
- High school diploma or GED required
- Minimum of three (3) years' experience in an administrative support and office management capacity to a senior executive
- Superior written and verbal communication skills with the ability to interact professionally with internal and external customers
- Advanced skill in Microsoft office software (Word, Excel, PowerPoint, Outlook)
- Highly organized with the ability to successfully manage multiple priorities simultaneously, effectively and efficiently while maintaining confidentiality
- Ability to work with minimal oversight
- Ability to anticipate needs and demonstrate initiative when appropriate
- Able to perform with a high degree of accuracy while meeting deadlines
- Ability to remain calm and professional in stressful situations and to maintain stability of performance under pressure and/or opposition
- Satisfactorily complete competency requirements for the position
- A college degree
- An equivalent combination of education and experience
Company Overview