Note: The job is a remote job and is open to candidates in USA. IQVIA is a global provider of clinical research services, commercial insights, and healthcare intelligence for the life sciences and healthcare industries. The Executive Administrative Assistant will provide high-level administrative and project management support to a senior business leader, managing executive operations, communications, meetings, travel, and strategic initiatives remotely.
Responsibilities
- Manage complex executive calendars, schedule meetings, and coordinate domestic and international travel arrangements
- Prepare, edit, and distribute correspondence, presentations, reports, meeting materials, and executive communications
- Coordinate and facilitate internal and external meetings, including agenda preparation, meeting minutes, and follow-up on action items
- Support recruitment activities and onboarding processes for new team members
- Serve as a primary liaison between the executive and key internal and external stakeholders, ensuring effective communication and follow-through
- Conduct research, gather data, and prepare reports, recommendations, and business summaries to support leadership decision-making
- Lead and coordinate key projects and strategic initiatives on behalf of the executive, managing timelines, milestones, deliverables, and stakeholder communications
- Monitor project progress, identify risks or potential delays, and provide regular status updates, insights, and recommendations to leadership while driving initiatives to successful completion
Skills
- High School Diploma or equivalent required
- 3 years of executive administrative support experience, preferably supporting VP-level or senior executives in a corporate or global business environment
- Demonstrated experience coordinating projects, managing competing priorities, and working independently in a fast-paced environment
- Other Equivalent combination of education, training, and experience may be accepted in lieu of degree
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, Access, and other business applications
- Exceptional organizational, project management, time management, prioritization, and multitasking skills with the ability to meet demanding deadlines
- Excellent written and verbal communication skills with proven ability to interact effectively with senior leadership, clients, and cross-functional stakeholders
- Demonstrated ability to maintain confidentiality, exercise sound judgment, manage stakeholder relationships, analyze data, solve problems, and work independently in a remote environment
Benefits
- Remote work arrangement
- Incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.
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