Note: The job is a remote job and is open to candidates in USA. ADVOC8 creates experiences that build trust, shift minds, and win hearts through strategy, creativity, production, and execution. The Event Program Manager owns client relationships and event logistics, manages timelines and changes, and oversees event kit preparation, packing, quality control, warehouse operations, and cross-functional collaboration.
Responsibilities
- Serve as the primary client contact for production logistics, shipment timelines, and specifications — including clients who are disorganized, indecisive, or change direction late
- Manage last-minute changes without letting them derail the timeline — reprioritize, communicate impact, and keep the program on track
- Participate in planning calls to understand event needs and translate them into clear warehouse execution
- Proactively communicate shipment status and flag potential issues before they become problems
- Know when to solve a problem independently vs. when to escalate — and make that call quickly
- Build trust with clients through confident, patient, and clear communication, even under pressure
- Anticipate on-site requirements based on field experience (tools, backup materials, assembly considerations
- Oversee preparation, packing, and quality control of event kits containing displays, branded elements, and activation materials
- Ensure every component is included — because you know what it's like to unpack a kit on-site and find something missing
- Direct warehouse team members on daily kit assembly, following pull lists and pack lists
- Maintain warehouse organization systems for complex, multi-component event assets
- Make sure kits are labeled and organized using event production nomenclature (not just "box 1, box 2")
- Troubleshoot packing challenges in real time — find creative solutions when plan A doesn't work
- Work daily within Google Workspace and warehouse management systems
- Collaborate with ADVOC8's event production team on program planning and execution requirements
- Create and maintain documentation for recurring event programs
- Track kit inventory, flag reorder needs, and manage asset lifecycle
- Troubleshoot tech issues and adapt to new platforms quickly
- Identify process improvements to increase efficiency and reduce errors
Skills
- Client management chops — you've managed clients who are hard to pin down, change their minds late, or need extra hand-holding, and you keep the project moving anyway
- Grace under pressure — last-minute changes, disorganized inputs, and compressed timelines don't rattle you
- Hands-on warehouse experience — on the floor, comfortable with equipment, and physically handling assets, not adjacent to warehouse operations
- Real system ownership — you own inventory, orders, and asset records in an actual system, not a spreadsheet checkout sheet
- Scenic and fabricated asset experience — on the intake, install, and lifecycle side, not sourcing and ordering — we manage roughly 700 scenic assets, many of them multi-piece
- Procedure discipline — nothing moves without a paper trail, and you hold that line
- A process improver's mindset — willing to push back and improve process rather than just inherit it
- Organized and schedule-aware — you escalate early. Defaulting to solving a time-sensitive problem alone rather than flagging it is a risk, not a strength
- Event production experience — you've been on-site setting up brand activations, trade show booths, experiential programs, or similar (not planning corporate meetings from a desk)
- 2–5 years in event production, trade show coordination, or experiential marketing
- Production/field work background — you've physically assembled displays, managed event assets, and worked under pressure on-site
- Comfortable working in a warehouse environment and getting hands-on with physical work
- You speak the language: tension fabric displays, modular exhibits, retractable banners, activation elements
- You understand what it's like to be on-site with limited time and tools
- You can anticipate problems before they happen because you've experienced them in the field
- You know the difference between packing for a controlled venue vs. a festival vs. a retail activation
- You understand event logistics (load-in/load-out, shipping to venues, drayage, advance warehouses)
- Confident communicating with clients about logistics, timelines, and production realities
- Professional demeanor in meetings and email communication
- Creative problem-solver who figures out solutions rather than dwelling on obstacles
- Know when to handle things yourself vs. when to escalate to leadership
- Strong follow-through - you do what you say you'll do
- Very comfortable with Google Workspace (Sheets, Docs, Drive)
- Tech-savvy and can quickly learn new systems (warehouse management software, shipping platforms)
- Detail-oriented and organized - you can manage multiple concurrent programs without dropping balls
- Thrive in fast-paced environments with shifting priorities
- Strong work ethic and willingness to be hands-on
- Aligned with and committed to ADVOC8's core values; represents them in daily work
- Collaborative soul who's open to new ideas, sharing successes and being part of a team
- High standards, never settling for the status quo or what we did last time
- Entrepreneurial, roll-up-your-sleeves spirit, tempered by the courage to identify smarter ways of doing things
- Highly empathetic personality who values individual perspectives
- Extensive experience and demonstrated success in client relationship management
- Navigates conflict with an emphasis on transparency and diplomacy
- Inspired by outside-the-box thinking that yields outstanding ROI for our clients and projects
- Recognize situations that require flexibility and craft creative solutions on the fly
- Fully remote role, with frequent travel to our warehouse facility in Charlotte, NC
- Occasional travel to client sites or vendor facilities also possible
- Standard business hours with occasional flexibility needed for event timelines
- Experience with tech, entertainment, or consumer brand clients preferred
Benefits
- Clear path into project/production management and operations leadership as programs scale
- Build operational systems and processes for a growing division serving major tech and entertainment brands
- Work cross-functionally with creative agency production team while developing logistics expertise
- Small collaborative team with direct access to leadership
- Support high-profile programs for YouTube, Google, TikTok, Niantic, and other innovative brands
- Fully remote role
Company Overview