Note: The job is a remote job and is open to candidates in USA. LvlUp Ventures is hiring an Events Operations Intern to manage the operations of its ecosystem events, from registration and attendee communications through event-day coordination and post-event follow-up. The role also supports pitch competitions and founder programs while maintaining event records and improving operational workflows.
Responsibilities
- Set up event listings, registration pages, and calendars
- Review founder registrations and verify required sponsor screenshots or other submission requirements
- Approve eligible participants and request missing information when needed
- Maintain accurate registration records, guest lists, and attendee status in Airtable and other team tools
- Send approval confirmations and calendar invitations to accepted founders
- Ensure approved participants receive the correct event links and instructions
- Send day-before reminders with meeting links and preparation requirements
- Track confirmations and help resolve registration or access issues
- Coordinate event logistics and help ensure everything is ready to run on time
- Track attendance and identify no-shows
- For pitch competitions, coordinate judge feedback, record results, and confirm winners
- Send thank-you emails with recordings, slides, resources, and feedback forms
- Follow up with no-shows and share upcoming event opportunities
- Collect and organize judge feedback for pitch competition participants
- Coordinate winner announcements and participation certificates when applicable
- Prepare event recap posts and pitch competition winner announcements for LinkedIn
- Coordinate event graphics and post-event content
- Keep event records, attendance data, feedback, and follow-up status organized
- Help improve workflows and automate repetitive tasks to make event operations more efficient
- Support Power of the Pitch Week and other founder initiatives
- Verify required founder submissions, including track screenshots and Operating Snapshots
- Coordinate track assignments, calendar invitations, participation confirmations, and certificates
Skills
- You should be comfortable managing event listings, registration data, attendee approvals, guest lists, and event calendars
- Proactive, dependable, and willing to take ownership without constant supervision
- Able to manage multiple events, registration lists, deadlines, and communications
- Ensures names, email addresses, event links, approvals, and follow-ups are accurate
- Writes clear, professional emails and follows through on outstanding items
- Comfortable learning tools such as Airtable, event platforms, calendar systems, and workflow automation tools
- Spots gaps, resolves issues, and looks for ways to improve processes
- Familiarity with Airtable, LinkedIn Events, and Luma is strongly preferred
- Experience working at a startup, venture capital firm, accelerator, or events organization
- Familiarity with founder communities, Airtable, event management, or workflow automation is also beneficial
Benefits
- Remote - United States
- Hands-on experience operating events within a global venture capital ecosystem.
- Exposure to startup founders, investors, corporate sponsors, and industry experts.
- Practical experience in event management, founder engagement, and operational automation.
- The opportunity to build scalable systems for workshops, buildathons, and pitch competitions.
Company Overview