Note: The job is a remote job and is open to candidates in USA. Cushman & Wakefield is a commercial real estate services company supporting a large national engineering organization. The Engineering Coordinator manages fleet operations, engineering administration, financial processes, vendor coordination, compliance activities, and employee support while serving as a liaison among engineering teams and internal stakeholders.
Responsibilities
- Manage day-to-day fleet operations for a multi-state engineering workforce
- Track vehicle registrations, licensing requirements, permits, and compliance documentation
- Coordinate preventive maintenance, repairs, recalls, and vehicle replacement planning
- Administer vehicle insurance renewals and maintain fleet records
- Coordinate vehicle acquisitions, assignments, transfers, and offboarding activities
- Analyze fleet performance, mileage, maintenance costs, fuel usage, and operational trends
- Partner with Environmental Health & Safety (EH&S), vehicle management teams, and drivers to support incident reporting and corrective actions
- Communicate maintenance reminders, compliance deadlines, and vehicle-related action items to engineering teams
- Attend fleet governance meetings and maintain compliance with company and regulatory requirements
- Act as a primary support resource for mobile and static engineering teams
- Manage shared inboxes and respond to operational requests
- Coordinate onboarding and offboarding of engineering personnel, including vehicles, equipment, badges, uniforms, and system access
- Support field engineers by resolving operational and administrative issues
- Maintain engineering records, trackers, and reporting tools
- Manage purchasing card and travel expense processes
- Review and audit expenses, receipts, and invoices
- Support charge account administration and vendor relationships
- Prepare recurring financial and operational reports
- Coordinate with accounting, procurement, and finance teams to ensure compliance and timely processing
- Support system administration activities within Corrigo and related work order platforms
- Maintain engineering organizational records, reporting structures, and operational documentation
- Participate in leadership meetings and support strategic engineering initiatives
Skills
- Minimum of 2 years of experience in an administrative, accounting, operations support, facilities, fleet management, or tenant services role
- Experience with data entry, reporting, record management, scheduling, customer communications, and managing multiple workflows simultaneously
- Previous customer service experience with a strong focus on responsiveness, problem solving, and stakeholder support
- Working knowledge of fleet management practices, including vehicle compliance, preventive maintenance programs, telematics, driver monitoring, fuel management, registrations, licensing, and fleet reporting
- Experience coordinating activities across multiple departments, including operations, finance, procurement, safety, human resources, information technology, and external vendors
- Strong organizational, administrative, and project coordination skills with the ability to manage competing priorities and deadlines in a fast-paced environment
- Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Word, along with experience using reporting, tracking, and work management systems
- Strong written and verbal communication skills with the ability to build effective relationships across all levels of the organization
- Experience analyzing data, preparing reports, and maintaining accurate records to support operational decision-making and compliance initiatives
- Prior experience in facilities management, property management, fleet operations, commercial real estate, engineering support, or professional services environments preferred
Benefits
- Eligible employees may enroll in health insurance.
- Eligible employees may enroll in vision insurance.
- Eligible employees may enroll in dental insurance.
- Eligible employees may enroll in flexible spending accounts.
- Eligible employees may enroll in health savings accounts.
- Eligible employees may enroll in retirement savings plans.
- Eligible employees may enroll in life insurance programs.
- Eligible employees may enroll in disability insurance programs.
- Eligible employees receive paid and unpaid time away from work.
- Fully remote work arrangement.
Company Overview
Company H1B Sponsorship