Note: The job is a remote job and is open to candidates in USA. EY is a globally connected professional-services organization focused on building a better working world. The Engineering Administrator serves as the operational backbone of an engineering organization by managing software licenses, vendors, procurement, budgets, onboarding and offboarding logistics, assets, access requests, documentation, and compliance activities.
Responsibilities
- Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions, ensuring engineers always have the tools they need and that nothing lapses or goes unused
- Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact, and act as the primary liaison for engineering tooling and services providers
- Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, reconciling invoices, and following items through delivery
- Track and support the team’s operational budget: monitoring spend against tooling and licensing budgets, flagging variances, and maintaining clear, up-to-date records for leadership
- Coordinate onboarding and offboarding logistics: arranging accounts, hardware, access requests, and tool provisioning for new joiners, and ensuring clean, complete deprovisioning when people move on
- Maintain hardware and asset inventory: tracking equipment assignments, coordinating repairs and replacements, and keeping accurate records of what the team holds
- Administer access and account requests: submitting, tracking, and following up on approvals across systems and tools, and keeping shared access records current
- Keep team documentation and records organized: maintaining trackers, distribution lists, shared drives, standard operating procedures, and other reference materials the team relies on
- Support compliance and audit readiness: keeping licensing, procurement, and asset records accurate and retrievable, and assisting with periodic reviews and internal reporting
- Serve as a central point of coordination: fielding administrative questions, routing requests to the right people, and proactively resolving operational issues that arise day to day
Skills
- Bachelor's Degree in a related field
- 3+ years in an administrative, operations, procurement, or coordination role, ideally supporting a technical or professional-services team
- Demonstrated experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination
- Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent office productivity tools
- Proven ability to track and manage multiple workstreams and deadlines simultaneously with a high degree of accuracy
- Excellent interpersonal and communication skills, with a professional and approachable manner
- A self-starter mindset with the reliability to own tasks end to end with minimal oversight
- Experience supporting an engineering, IT, or technology organization
- Familiarity with software licensing, SaaS subscription management, or IT asset management
- Exposure to procurement or purchasing systems and basic budget tracking
- Experience coordinating onboarding/offboarding or access-management processes
- Familiarity with tools such as ServiceNow, Jira, or similar ticketing/tracking systems
- A relevant qualification in business administration, operations, or a related field (or equivalent practical experience)
Benefits
- Medical coverage
- Dental coverage
- Pension plans
- 401(k) plans
- A wide range of paid time off options
- Team-led and leader-enabled hybrid model
- Flexible vacation policy
- Time off for designated EY Paid Holidays
- Winter/Summer breaks
- Personal/Family Care time off
- Other leaves of absence when needed to support your physical, financial, and emotional well-being
Company Overview
Company H1B Sponsorship