Why hirevault?
At hirevault we are redefining the landscape of applied behavioral health services by blending evidence‑based practices with innovative, technology‑driven solutions. Our mission is to empower every child and family we serve with the highest standard of care, while fostering a workplace where our employees can thrive, grow, and make a lasting impact. As a remote‑first organization, hirevault offers flexibility, collaboration across time zones, and a culture built on authenticity, accountability, teamwork, growth, and hustle.
Position Overview
The Data Entry Administrator will become an essential member of hirevault’s Credentialing Team, ensuring that provider documentation is accurate, complete, and uploaded in a timely manner. This role directly supports the onboarding of new providers and the maintenance of existing provider records, helping to guarantee that children receive uninterrupted, high‑quality services.
Key Responsibilities
- Document Review & Upload: Examine credentialing documents for completeness, verify compliance with state‑specific requirements, and upload them to the Credentialing SharePoint repository.
- Provider Support: Act as the primary point of contact for newly hired providers and for existing providers undergoing changes, guiding them through the credentialing process.
- CAQH Management: Confirm that each new hire’s CAQH profile is up‑to‑date, upload attestations, practice locations, and certificates of insurance.
- Payor Coordination: Pre‑populate payer‑specific forms for Credentialing Specialists, verify enrollment status in payer portals, and follow up on any outstanding items.
- State Medicaid Verification: Communicate with state Medicaid agencies to confirm provider status and resolve discrepancies.
- Cross‑Functional Collaboration: Partner with internal teams—including Clinical Operations, HR, and Finance—to gather missing information and expedite provider start dates.
- Continuous Improvement: Identify bottlenecks in the credentialing workflow and propose process enhancements to improve efficiency and accuracy.
- Ad Hoc Projects: Contribute to special initiatives, data audits, and reporting tasks as assigned by the Credentialing Manager.
Essential Qualifications
- Education: High school diploma or equivalent; additional coursework in health administration, business, or related fields is a plus.
- Experience: Minimum of one year in an administrative or data‑entry role, preferably within healthcare, insurance, or a regulated industry.
- Technical Proficiency: Strong command of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort navigating cloud‑based document management systems such as SharePoint.
- Communication Skills: Excellent written and verbal communication abilities, with a talent for conveying complex information clearly in a virtual environment.
- Organizational Acumen: Demonstrated attention to detail, ability to manage multiple priorities, and a track record of meeting tight deadlines.
- Problem‑Solving: Analytical mindset with the capacity to troubleshoot documentation issues and propose practical solutions.
Preferred Qualifications
- Experience with CAQH, credentialing portals, or other provider enrollment platforms.
- Familiarity with state Medicaid regulations and payer credentialing processes.
- Previous remote work experience, showcasing self‑discipline and effective time management.
- Certification in Health Information Management (HIM) or related credential.
Core Skills & Competencies
- Customer Service Orientation: Ability to build rapport with providers, answer inquiries promptly, and maintain a professional demeanor.
- Data Integrity: Commitment to maintaining accurate records, performing quality checks, and safeguarding confidential information.
- Adaptability: Comfort working in a fast‑changing environment where priorities may shift based on provider needs or regulatory updates.
- Team Collaboration: Enthusiasm for working with cross‑functional teams, sharing knowledge, and contributing to collective success.
- Technology Savvy: Quick learner of new software tools, with a willingness to adopt automation solutions that streamline credentialing.
Compensation & Benefits
hirevault offers a competitive hourly wage of $21.00 plus a comprehensive benefits package designed to support your health, wealth, and well‑being:
- Medical, dental, and vision insurance with employer contributions.
- Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA).
- Retirement savings plan with company match.
- Generous paid time off (PTO) and holiday schedule.
- Professional development stipend for certifications, courses, or conferences.
- Remote‑work allowance for home office equipment and internet costs.
- Employee Assistance Program (EAP) for mental health and personal support.
Career Growth & Learning Opportunities
hirevault is committed to investing in its people. As a Data Entry Administrator, you will have clear pathways to advance within the Credentialing Department or transition into related areas such as:
- Credentialing Specialist: Take ownership of end‑to‑end provider onboarding and payer negotiations.
- Compliance Analyst: Focus on regulatory adherence, audit preparation, and policy development.
- Operations Coordinator: Oversee broader operational workflows across clinical and administrative teams.
- Leadership Roles: Progress to supervisory or managerial positions, leading a team of credentialing professionals.
Our learning platform provides on‑demand courses in health administration, data analytics, and project management, ensuring you stay ahead of industry trends.
Work Environment & Culture at hirevault
We pride ourselves on a culture that reflects our Five Core Values:
- Authenticity: Bring your true self to work; we celebrate diverse perspectives.
- Accountability: We keep promises to families, providers, and each other.
- Teamwork: Collaboration is at the heart of every success story.
- Growth: Continuous learning is encouraged; we adapt to the evolving needs of children and families.
- Hustle: Timeliness matters; we act decisively to ensure uninterrupted care.
Our remote‑first model means you can work from anywhere in the United States, with flexible scheduling that respects work‑life balance. Regular virtual coffee chats, team‑building events, and quarterly in‑person meet‑ups (when feasible) keep the community spirit alive.
Physical & Environmental Requirements
While the role is fully remote, you will need to:
- Maintain a stationary workstation for the majority of the day.
- Operate a computer, headset, and standard office equipment.
- Possess a reliable high‑speed internet connection.
- Adhere to ergonomics best practices to ensure comfort during extended periods of data entry.
Equal Opportunity Commitment
hirevault is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, regardless of race, color, religion, gender, sexual orientation, gender identity, age, disability, veteran status, or any other characteristic protected by law.
How to Apply
If you are detail‑oriented, thrive in a virtual setting, and are passionate about supporting providers who deliver life‑changing care, we want to hear from you. Click the link below to submit your application and take the first step toward a rewarding career with hirevault.
Take the Next Step
Join hirevault today and become a vital part of a mission‑driven organization that values your expertise, invests in your growth, and empowers you to make a meaningful difference in the lives of children and families. Apply now and start your journey with a team that’s as dedicated to your success as you are to theirs.
Apply for this job