Note: The job is a remote job and is open to candidates in USA. Vitesse Systems designs and manufactures mission-critical antenna and thermal management solutions for Radar, Electronic Warfare, and C4I systems. The Contracts Administrator supports customer contracts, purchase orders, change orders, and related agreements throughout the contract lifecycle. The role coordinates with cross-functional teams to ensure contractual compliance, manage risks, support negotiations, and maintain accurate contract documentation.
Responsibilities
- Manage contract administration activities throughout the full contract lifecycle, including contract setup, review, maintenance, modifications, amendments, change orders, and closeout
- Review customer purchase orders, contracts, modifications, amendments, flowdowns, and terms and conditions to ensure accuracy, completeness, compliance, and alignment with approved business positions
- Analyze contractual requirements, obligations, deliverables, milestones, funding, periods of performance, schedules, reporting requirements, and customer flowdowns; identify risks, exceptions, and required internal actions, escalating issues as appropriate
- Prepare, process, and maintain contract modifications, amendments, change requests, approvals, correspondence, and contract documentation while ensuring ERP order accuracy and maintaining complete and accurate contract files
- Track contract deliverables, funding, performance periods, delivery schedules, invoicing requirements, contractual obligations, and open action items to support timely execution, compliance, and risk mitigation
- Coordinate cross-functionally with Sales, Program Management, Finance, Engineering, Quality, Operations, Supply Chain, customers, suppliers, and other stakeholders to communicate contract requirements and support proposal, RFQ, quote, contract performance, cost, schedule, delivery, and invoicing activities
- Support proposal development, contract reviews, customer negotiations, and change management by preparing contract summaries, coordinating cross-functional reviews and approvals, tracking exceptions, and assisting with issue resolution, disputes, and contract closeout. Utilize Salesforce CRM to support proposal, quote, and contract review activities
- Serve as a primary point of contact for routine customer contract inquiries and related correspondence
- Support compliance with customer requirements, company policies, applicable laws and regulations, FAR/DFARS clauses, export control, cybersecurity, quality requirements, and government registration systems (including SAM.gov, DECCS, PIEE, and related platforms)
- Administer Non-Disclosure Agreements (NDAs), Teaming Agreements, and other business agreements
- Generate reports, maintain contract metrics, and provide management with contract status, performance, and compliance visibility
- Identify opportunities to improve contract administration processes, templates, tracking tools, workflows, policies, and standardized procedures to enhance efficiency, compliance, and overall contract management
- Uphold company core values and perform other duties as assigned
Skills
- Bachelor's degree in Business, Finance, Legal Studies, Contract Management, or related field; equivalent experience may be considered
- 2-5 years of experience in contract administration, procurement, subcontracts, legal operations, or related business functions
- Experience reviewing and administering commercial and/or government contracts
- Experience with ERP systems; Global Shop Solutions experience is highly desired
- Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Strong attention to detail and analytical skills
- Excellent oral and written communication skills
- Must be a self-starter willing to work across multiple locations and be part of a high-growth organization
- Familiarity with working in a manufacturing environment
- Excellent communication skills, both written and oral
- Must be adaptable to a changing work environment and competing demands
- Must be capable of working with minimal supervision
- Ability to lift and/or move up to 10 pounds frequently and occasionally lift and/or move up to 50 pounds
- This position requires repetitive hand/wrist activities
- Computer skills are sufficient to log in and out of ERP and Payroll time tracking software
- Must be able to interact effectively and cooperatively with employees at all levels
- Must have the ability to complete assignments within the timeframe specified by the Manager
- Must be flexible regarding working hours and overtime. Must be able to work overtime in the evenings and weekends, with or without advanced notice
- Must be able to operate in a fast-paced environment and handle multiple projects simultaneously
- High school diploma or general education degree (GED); or 2 years related experience; or equivalent combination of education and experience
- Ability to speak and understand basic safety and manufacturing instructions
- Ability to add and subtract up to four place decimals. Ability to multiply and divide with 10's and 100's
- Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations
- Authorization to work in the United States
- To conform to U.S. export control regulations, you should be eligible for any required authorizations from the U.S. Government
- While performing the duties of this position, the Team Member is regularly required to stand, walk, and hear
- The Team Member frequently is required to use hands and fingers; handle, feel, and reach with hands and arms
- The Team Member is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell
- The Team Member must frequently lift and/or move up to 50 pounds
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus
- Familiarity with DoD contracting environments and aerospace/defense customers preferred
- Experience with PIEE, OASIS, SAM.gov, or related government systems preferred
- Familiarity with FAR, DFARS, and Uniform Contract Format preferred
- Experience supporting government contracts and prime aerospace contractors is preferred
Benefits
- Remote work arrangement
Company Overview