Note: The job is a remote job and is open to candidates in USA. AC Disaster Consulting (ACDC) provides emergency management services to public and private clients and supports communities affected by disasters and catastrophic events. The Contracts Administrator manages the full contract lifecycle, including drafting, reviewing, negotiating, monitoring, and administering commercial, government, subcontractor, consultant, and vendor agreements. The role also ensures contractual compliance, mitigates risks, maintains contract governance, and supports business operations and client engagements.
Responsibilities
- Administer the complete contract lifecycle from pre-award activities through closeout, ensuring compliance with contractual requirements and company policies
- Draft, review, negotiate, and administer commercial, government, subcontractor, consultant, and vendor agreements
- Analyze contract terms and conditions to identify risks, obligations, compliance requirements, and business impacts
- Partner with legal counsel and business leaders to resolve contractual issues and negotiate acceptable terms
- Maintain contract records, files, amendments, certifications, and supporting documentation within contract management systems
- Monitor contract performance milestones, deliverables, reporting requirements, option years, renewals, and contract modifications
- Ensure compliance with federal, state, and local procurement regulations and applicable contractual requirements
- Review Requests for Information (RFI), Requests for Quote (RFQ), Requests for Proposal (RFP), Sources Sought notices, and solicitation amendments
- Support proposal development activities by reviewing compliance requirements and contractual provisions
- Coordinate execution of non-disclosure agreements, teaming agreements, subcontract agreements, and consulting agreements
- Track and manage certificates of insurance, business registrations, representations and certifications, and organizational qualifications required for contract performance
- Develop and maintain internal contract administration procedures, templates, and best practices
- Provide contract guidance and training to internal stakeholders, project managers, and operational teams
- Monitor subcontractor and vendor compliance with contractual requirements
- Assist with audits, contract reviews, compliance assessments, and document requests
- Prepare reports and metrics related to contract status, obligations, modifications, and performance
- Support emergency management consulting operations and client engagements as required
- Perform other duties as assigned
Skills
- Strong knowledge of contract administration principles and contract lifecycle management
- Ability to review, interpret, and negotiate contract terms and conditions
- Knowledge of commercial contracting and government contracting processes
- Understanding of contract risk assessment and mitigation strategies
- Excellent verbal and written communication skills, including professional correspondence and contract documentation
- Strong analytical and problem-solving capabilities
- Demonstrated ability to manage multiple contracts and deadlines simultaneously
- Proficiency with contract management systems and Microsoft Office applications
- Ability to maintain confidentiality and handle sensitive information
- Strong organizational skills and attention to detail
- Ability to work independently while effectively collaborating across departments
- Up to 25% travel is expected for this position
- Must be willing to travel and deploy to client sites for extended periods of time
- Mobility required on-site with clients
- Sitting or standing for hours at a time
- Ability to work at a computer for extended periods of time if needed
- Ability to manipulate up to 25 lbs. repetitively throughout the day and as needed
- Bachelor's degree in Business Administration, Contract Management, Legal Studies, Public Administration, Finance, or a related field
- 3-5 years of experience in legal support, grants administration, or government contracting
- 3-5 years of experience managing contracts throughout the entire contract lifecycle, including drafting, reviewing, and administering commercial and/or government contracts
- 3-5 years of experience supporting negotiations and contract modifications
- Proficiency with Microsoft Office Suite and contract management databases
- Must be 18 years of age or older
- Eligibility to work in the United States without employer sponsored visa is required. We are not able to employ those located outside of the US
- Must pass company and any applicable client background check and reference check upon offer of employment
- Familiarity with FAR, DFARS, and state/local procurement regulations preferred
- Certified Commercial Contracts Manager (CCCM), Certified Federal Contracts Manager (CFCM), Certified Professional Contracts Manager (CPCM), or related certification
- Experience working with federal, state, or local government contracts
- Experience within emergency management, disaster recovery, consulting, engineering, or professional services industries
- Knowledge of FAR, Uniform Guidance, FEMA programs, grants management, and compliance requirements
- Master's degree, MBA, Paralegal, or Juris Doctor (JD) preferred
- 5+ years of progressively responsible contract administration experience
Benefits
- Medical, Vision, and Dental Insurance
- Short-Term Disability/Voluntary Long-Term Disability
- 401(k) Account with Company Match
- Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals
- Paid Parental Leave
- Training and Professional Development Opportunities
- Wellness Benefits/Allowance
- Corporate Computer
- Time off to Volunteer
- Cell Phone Allowance
- Remote work site position
Company Overview