Note: The job is a remote job and is open to candidates in USA. Ovation Healthcare is seeking a Contract Administrator to support its Strategic Procurement & Optimization team. The role coordinates supplier agreement administration throughout the contract lifecycle, including routing, execution, repository maintenance, renewals, amendments, supplier onboarding, compliance, and documentation management.
Responsibilities
- Coordinate the routing, approval, execution, and filing of supplier agreements, amendments, renewals, and related contractual documents
- Monitor contract expiration dates, renewal timelines, and required actions and proactively communicate upcoming deadlines to appropriate stakeholders
- Maintain and administer contract repositories, documentation management platforms, and related tracking systems
- Support implementation activities associated with newly executed agreements, including supplier onboarding and coordination of required documentation
- Support contract termination, amendment, and renewal processes in accordance with organizational policies
- Ensure contract records, metadata, exhibits, pricing schedules, and supporting documentation are complete, accurate, accessible, and current throughout the contract lifecycle
- Develop and maintain standardized document management practices and filing conventions
- Perform routine audits of contract files to ensure accuracy, completeness, and compliance
- Support system enhancements and process improvements related to contract management technologies
- Assist internal stakeholders with locating contract documents, pricing schedules, participation forms, and other agreement information
- Coordinate communications related to contract updates, renewals, amendments, and agreement launches
- Track supplier obligations, reporting requirements, and other contractual commitments
- Support compliance reviews, audits, and governance initiatives
- Monitor contract administration KPIs, contract dashboards, status reports, and operational metrics, including execution timelines, renewal pipelines, and repository accuracy
- Escalate contract risks, discrepancies, or missing documentation as appropriate
Skills
- Demonstrated organizational, project coordination, and document management skills
- Strong written and verbal communication skills
- Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail
- Bachelor's degree in business administration, Healthcare Administration, Supply Chain, Legal Studies, or related field required
- Two (2) or more years of experience in contract administration, procurement, legal operations, supplier management, or a related function
- Experience in healthcare, supply chain, procurement, GPO, or contract management environments preferred
- Experience maintaining contract repositories or document management systems
- Familiarity with CLM platforms such as Ironclad, Salesforce CRM, or Microsoft SharePoint preferred
- Familiarity with contract terminology, supplier onboarding, contract compliance, or contract governance practices preferred
Benefits
- Remote work arrangement
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