Note: The job is a remote job and is open to candidates in USA. Stem, Inc. is a global leader in energy technology, focused on supporting the energy transition through innovative solutions. They are seeking a detail-oriented Contracts Administrative Assistant to provide part-time support to the Legal Department, assisting with contract management and corporate administration tasks.
Responsibilities
- Maintain and organize the company’s contract management system, including uploading executed agreements, tagging metadata, and keeping files current
- Track contract renewal, expiration, and key milestone dates, and flag upcoming deadlines to the Staff Contracts Administrative Specialist and other stakeholders
- Assist with the preparation, formatting, and proofreading of routine contract documents including Non-Disclosure Agreements, letters, and correspondence
- Support the collection and organization of signature pages and other closing documents
- Help maintain corporate records and precedent files, including resolutions, certificates, and governance documents
- Assist with basic data entry and document preparation related to Board and Committee meeting materials
- Perform routine file audits to confirm contracts and corporate documents are complete and properly stored
- Coordinate scanning, filing, and archiving of physical and electronic legal documents
- Support scheduling and calendar coordination for the contracts team as needed
- Assist with other general administrative, clerical, and organizational projects as assigned
Skills
- 1+ years of administrative, legal support, or paralegal experience; exposure to contracts or corporate legal work is a plus
- Strong organizational skills and acute attention to detail
- Proficient in Microsoft Word, Excel, and general document management systems
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Comfortable working independently within a part-time schedule and meeting deadlines with minimal supervision
- Reliable, self-motivated, and able to prioritize a variety of administrative tasks
- Associate's degree or coursework toward a Bachelor's degree preferred; equivalent experience considered
- IronClad and NetSuite experience preferred
Benefits
- 401k (pre- or post-tax) on first day of employment
- 12 paid calendar holidays per year
- Flexible time-off
Company Overview