Note: The job is a remote job and is open to candidates in USA. Opensity Solutions supports modernized technology platforms, technology support, and client insights. The Conflicts Administrative Assistant supports legal operations by managing new business intake, conducting conflict-of-interest reviews, maintaining confidential databases, and assisting attorneys and staff with compliance-related processes.
Responsibilities
- Review and initial screen of new business intake forms and lateral candidate questionnaires to ensure completeness and accuracy, requesting missing information as needed
- Maintain and update the Client Terms database, Confidential Client List, and Lateral Candidate Tracker; perform data clean-up and close projects
- Manage the Ethical Wall and Conflict Alert Notice systems to ensure compliance with professional conduct rules
- Respond to standard departmental email inquiries, escalate issues, and assist with filing and record-keeping
- Conduct conflict-of-interest searches using the firm’s conflict database systems
- Analyze search results and generate reports identifying potential conflicts for attorney review
- Communicate conflict check results clearly and promptly to attorneys and staff
- Provide general administrative support and assist with additional duties as requested
Skills
- Proficiency in Microsoft Word and Excel; experience with legal or financial systems (e.g., Aderant, Intapp Terms) is beneficial
- Strong verbal and written communication, exceptional organizational skills, attention to detail, ability to multitask, and discretion in handling confidential information
- Ability to work independently and as part of a team, follow instructions, and work overtime when needed
- Excellent organizational skills with exceptional attention to detail
- Bachelor's degree preferred; law firm experience preferred
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) retirement plan
- Paid Time Off (PTO)
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