Note: The job is a remote job and is open to candidates in USA. Magellan Federal is hiring a Compliance Analyst, PFC, to support the Personal Financial Counselor program’s financial disclosure and conflict-of-interest processes. The role administers and maintains disclosure records, coordinates documentation review and reporting, and supports compliance tracking and regulatory and program requirements.
Responsibilities
- COI Documentation Intake and File Management: Collects, organizes, and maintains documentation generated from PFDR submissions and COI reporting activities. Maintains organized files for financial disclosure and COI records in accordance with program requirements and supports secure storage, retention, reporting, and audit readiness. (30%)
- Preliminary Review, Quality Checks, and Documentation Accuracy: Reviews submitted PFDRs and related documentation for completeness, accuracy, missing information, and items requiring correction or follow-up. Coordinates with Compliance Coordinators, Regional Supervisors, and Program Leadership to support documentation quality standards while recognizing that final compliance determinations remain outside the scope of this role. (25%)
- Compliance Tracking, Database Logging, and Status Monitoring: Updates compliance databases and tracking tools with PFDR activity, review progress, corrections, resubmissions, follow-up outcomes, annual recertification activity, and new hire compliance status. Tracks submission timelines and monitoring activities to support leadership visibility and program oversight. (20%)
- Reporting Support and Draft Compliance Materials: Develops draft reports and reporting inputs using compliance records, review outcomes, and tracking information. Supports the preparation of weekly, monthly, annual, and ad hoc compliance reporting materials for leadership and stakeholder review. (15%)
- Retention Scheduling, Follow-Up Coordination, and Process Support: Monitors document retention schedules and coordinates record disposition activities in accordance with policy. Provides administrative follow-up support to facilitate timely submissions, corrections, and documentation completion while identifying opportunities to improve compliance processes, record consistency, and reporting readiness. (10%)
Skills
- Bachelor's degree required
- A combination of education and relevant work experience may be considered in lieu of a Bachelor's degree
- 2+ years of related experience in compliance
- Experience collecting, organizing, maintaining, and safeguarding sensitive information in accordance with program, regulatory, contractual, privacy, security, or internal policy requirements
- Experience reviewing records and supporting documentation for completeness, accuracy, missing information, inconsistencies, and required follow-up actions
- Ability to maintain accurate logs, trackers, database records, status summaries, and draft reports in a deadline-driven environment
- Proficient in Microsoft Excel, Word, Outlook, Teams, and SharePoint, with the ability to maintain tracking tools, status reports, and organized record repositories
- Strong written and verbal communication skills, with the ability to coordinate professionally with Personal Financial Counselors (PFCs), Assignment Ready Counselors (ARCs), Regional Supervisors, Compliance Coordinators, Operations, Quality, Training, and Program Leadership
- Ability to handle sensitive information with discretion, maintain confidentiality, follow record retention requirements, and comply with applicable legal, regulatory, contractual, security, privacy, and internal policy requirements
- A Combination of Education and Work Experience May Be Considered
- Bachelor's - Business Administration
- LSSWB - Lean Six Sigma White Belt Certification - Enterprise
- Public Trust Security Clearance - Other
Benefits
- May be eligible for short-term incentives
- A comprehensive benefits package
- A broad range of health, life, voluntary and other benefits and perks
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