Note: The job is a remote job and is open to candidates in USA. Wheels Up is a global leader in on-demand private aviation, committed to providing safe and enjoyable air travel. The Charter Sales Executive will manage air charter solutions for clients, ensuring operational efficiency and client satisfaction while collaborating with various teams to enhance service delivery.
Responsibilities
- Source, evaluate, and secure the most appropriate aircraft, crew, and vendors based on client needs, pricing dynamics, availability, and market conditions
- Lead pricing strategy and negotiations with both clients and suppliers to optimize competitiveness and margin
- Draft, negotiate, and execute charter agreements with clients, ensuring clarity, accuracy, and alignment with company policies
- Negotiate and execute supplier contracts, clearly defining pricing, terms, and operational requirements
- Coordinate and secure client payments (deposits and final balances) in accordance with agreed terms
- Arrange and manage supplier payments in alignment with contractual obligations and internal financial controls
- Partner with Supplier Relations to identify, vet, and onboard new operators to expand and strengthen the supply network
- Build and present a clear operational plan for each trip, outlining logistics, options, and key considerations
- Identify potential operational and commercial risks, proactively communicate them, and recommend appropriate solutions
- Oversee end-to-end trip execution, ensuring all flights meet domestic and international regulatory requirements
- Maintain accurate records of all bookings, updates, and trip closures while ensuring proper margin realization
- Serve as the primary point of contact for clients, managing bookings, inquiries, and ongoing charter activity
- Act as a consultative advisor by identifying value, presenting options, and recommending tailored solutions aligned with client goals
- Proactively resolve client concerns and navigate operational challenges with professionalism and urgency
- Partner closely with Sales and Service teams to strengthen relationships and enhance the overall client experience
- Conduct client meetings, sales calls, and in-person visits to support relationship growth and retention
- Deliver consistent after-sales support and maintain organized client documentation
- Analyze market trends, competitor positioning, and pricing tolerance to deliver timely, strategic, and competitive quotes
- Identify value levers within each opportunity to optimize margin while maintaining a strong client offering
- Actively manage and grow an existing book of business while generating and converting new opportunities
- Maintain discipline around pipeline management, CRM accuracy, and reporting
- Ensure rapid response times for all client inquiries and opportunities
- Contribute to achieving individual and team revenue targets
- Collaborate with EVPs, Directors, FSMs, Supplier Relations, and operational teams to drive pod performance and client satisfaction
- Ensure full adherence to company policies, procedures, and operational standards
- Provide support outside standard business hours when required, including managing time-sensitive or high-pressure situations
Skills
- Experience in operations coordination, logistics, or flight scheduling
- Strong organizational and quality assurance skills
- Excellent communication and problem-solving ability
- Proficiency in managing trip details in CRM or scheduling systems
- Minimum of 3-5 years sales support or customer service-related experience required
- Bachelor's degree or relevant experience in a high-touch customer service environment
- Familiarity with aviation operations, off-fleet charter tools such as Avinode, or logistics systems
- Experience coordinating complex travel or event itineraries
- Ability to anticipate issues and solve problems quickly
- Comfort working cross-functionally and managing time-sensitive operational updates
Benefits
- Tuition Reimbursement
- Competitive 401(k)
- Comprehensive Medical, Dental, and Vision Insurance
- Complimentary access to mental health and wellness counseling through Spring Health
- Financial planning assistance
- A variety of additional programs and services in support of your total well-being
Company Overview
Company H1B Sponsorship