Note: The job is a remote job and is open to candidates in USA. ProSidian Consulting is a Management and Operations Consulting Services firm that focuses on delivering tailored solutions to clients. They are seeking a Business Support Analyst - Virtual Assistant to provide support for daily business activities, including organizing files, creating marketing materials, and assisting with operations and research.
Responsibilities
- Accurately Recording Minutes From Meetings
- Answer And Direct Phone Calls; Organize Correspondence And Answer Emails
- Digitally Filing And Retrieving Corporate Records, Documents, And Reports
- Document Management - Upload
- Follow Up With Clients And Vendors On Various Issues/Projects
- Handle A Variety Of Administrative Support Tasks
- Handle Confidential Employer And Client Information
- Helping Prepare For Meetings
- Other Ad Hoc Task Relevant To The Role
- Take Notes Or Transcribe Meetings
- Arrange Payments For Vendors, Travel, And Sales Expenses
- Assist With Tasks Related To Proposal Development While Providing General Administrative Support
- Customer Information Management
- Manage A Contact List
- Manage Filing Systems, Update Records, And Organize Documentation
- Administrative Tasks, Data Entry, Expense Reports, And Schedule Appointments On An Ongoing Basis
- Perform Market Research and other Office Administrator Tasks
- Performing Office Duties That Include Ordering Supplies And Managing A Records Database
- Prospecting (Procurement Forecast And Other) And Prospecting Follow-Up
- Reach Out To Potential And Current Partners To Schedule Collaborative Sessions Related To Ongoing Business Pursuits
- Researching And Conducting Data To Prepare Internal- And External-Facing Documents And Deliverables
- Procurement Forecast Research, Analysis, Identification, Selection, And Outreach For Opportunities Aligned With ProSidian Solution Offerings
- Pipeline Sheet Updates, Research, Analysis, And Outreach For Opportunities Aligned With ProSidian Solution Offerings
- Proposal/Sources Sought/ And Request For Information Template Staging And Proposal Support Aligned With ProSidian Solution Offerings
- Staging And Updates Of Proposal Pricing Spreadsheets And Proposal Support Aligned With ProSidian Solution Offerings
- Research, Identification, And Organizing Networking And Introductory Meetings With Current And Prospective Partners Aligned With ProSidian Solution Offerings
- Assist In Research And Writing Topics, Clients, And Opportunities Related To ProSidian Consulting Services For Private Companies, Fortune 1,000 Enterprises, And Government Agencies Of All Sizes
- Create Presentations, As Assigned
- Generate And Send Template Emails, Letters, And Text Messages
- LinkedIn Posts & Messaging
- Manage Social Media Accounts And Replies
- PDF Conversion, Splitting, and Merging
- Prepare And Create PowerPoint Presentations And Materials As Needed; Research Materials And Sources For Presentations
- Proof/Edit Documents
- Social Media Management (Facebook | LinkedIn | Twitter | Instagram | Other - Hootsuite
- Support The Production Of Marketing Materials And Thought Leadership Related To ProSidian Solution Sets - www.ProSidian.com
- Create, Complete, Update, And Publish ProSidian PowerPoint Presentations
- Create, Complete, Update, And Publish ProSidian Social Media, LinkedIn And Twitter/Hootsuite Posts, and Website Content
- Prepare And Organize Databases And Reports
- Prepare Customer Spreadsheets And Keep Online Records
- Present Excellent Customer-Service Skills To Customers And Clients
- Using Various Software, Including Word Processing, Spreadsheets, Databases, And Presentation Software
- Create Purchase Orders And Track And Manage Payments
Skills
- Consecutive employment in a position with comparable responsibilities within the past five (5) years
- Able to organize and manage large amounts of files, tasks, schedules, and information
- Able to work nights, weekends, extended hours, and holidays as needed
- Computer with internet access and a Quiet work area away from distractions
- Excellent phone, email, and instant messaging communication skills
- Excellent, effective, and efficient time management skills, organizational skills
- Experience with Google Docs, cloud services, and other technology tools
- Highly organized and able to multitask and work well with fast-paced directions and instructions
- Knowledge of online calendars and scheduling (e.g., Google Calendar)
- Must be able to work independently and get the job done with the ability to read, understand, and follow oral and written instructions
- Proficient computer skills, including Microsoft Office Suite (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
- Proven experience as a Virtual Assistant or relevant role
- Self-directed and able to work without supervision and strong customer service and presentation skills
- Understanding and proficiency with business tools and technology, including Microsoft Office
- Advanced with Excel, Access, Outlook, PowerPoint, and Word
- Proficient with Adobe Acrobat, data analytics tools, and Visio
- Ability to quickly learn other tools as needed
- Commitment to work with intelligent, interesting people with diverse backgrounds to solve the most significant challenges across private, public, and social sectors
- Curiosity and the ability to question the status quo
- Humility and grace in success and failure
- Willingness to constantly learn, share, and grow
- Experience in Mailchimp or Constant Contact
- Two years' previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred
- Experience in the Consulting Services industry
- Project management skillset
- Experience with social media as well as web conferencing tools
Benefits
- Health benefits, pre-tax employee benefits, and incentives
- The company contributes a fixed dollar amount each month to the selected medical and dental plans, with the contributions deducted pre-tax
- Group Medical / Dental / Vision Health Insurance Benefits
- 401(k) Retirement Savings Plan
- Pre-tax Safe Harbor plan with a company match
- Vacation and Paid Time-Off (PTO) Benefits
- 2 weeks of vacation, three sick days, 10 ProSidian holidays, and government holidays
- Pre-Tax Payment Programs
- Flexible Spending Account (FSA) Plan and associated tax benefits
- Purchasing Discounts & Savings Plan via the Corporate Perks Benefit Program, offering eligible employees discounts on everyday products and services
- Security Clearance
- Security clearance is necessary for engagement teams managing sensitive work in the Federal Marketplace
- ProSidian Employee & Contractor Referral Bonus Program
- Offer up to $5,000 for referrals who stay employed for 90 days, based on candidates submitted through our Referral Program
- Performance Incentives
- Performance incentives are tied to each new client that employees assist in pursuing and supporting
- Flexible Spending Account: FSAs let you pre-tax cover eligible healthcare and daycare costs
- Supplemental Life/Accidental Death and Dismemberment Insurance
- Short- and Long-Term Disability Insurance
Company Overview