Note: The job is a remote job and is open to candidates in USA. American Rivers is a national conservation organization working to make every river clean and healthy for people and wildlife. The Associate Director of Conservation Operations partners with Conservation team leaders to implement efficient operational processes, with a focus on grants, financial operations, compliance, budgeting, contracting, fundraising support, and cross-divisional coordination.
Responsibilities
- Coordinate with the Finance and Grants Management Department of the Business Strategies and Operations Division to ensure teams are operating in compliance with enterprise processes and systems
- Ensure timely and accurate invoicing (accounts payable), time and expense reporting, and grant reporting (support compilation of back up documentation as needed and requested by the grants management team)
- Track and manage conservation team level budgets and support project managers by delivering tools and reports to track budgets at the project and grants levels
- Ensure that all grants are spent down in compliance with donor restrictions and on time, implement extension requests as needed. Ensure that staff time is properly distributed and allocated across available funding sources
- Support the development of grant proposal budgets, coordinating with the project manager and Advancement team to ensure accurate and complete budgets
- Review donor gift tracking that is managed by the Advancement team
- Coordinate on fundraising priorities with Advancement team based on budget gaps identified for teams and projects
- Ensure that standard procedures and laws are followed for all procurement and contacting activities, coordinating with the AR Legal and Risk Management Department
- Flag work that requires additional legal review and consultation (e.g. project work that may require additional insurance coverages)
- Steward team projects through project approval and funding phases, ensuring that organization staff are properly notified and consulted about new work
- Coordinate with Conservation team leads and Director of Operations, Conservation on emerging operational needs as teams grow
Skills
- Education: Associate or Bachelor's degree required
- Technical: Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and proficiency with core enterprise software tools (accounting and budgeting software, project management software, and/or CRM)
- Applicant must be legally allowed to work as an employee in the United States
- 7+ years of experience in managing budgets, grants, and/or contracts with complex compliance requirements, preferably in a nonprofit or mission-driven organization
Benefits
- Medical, dental, vision, long-term and short-term disability, and life insurance.
- After one year of service, American Rivers begins contributing a 3% employer contribution. There is no vesting schedule for employer contributions as employees are 100% vested upon participation.
- Four weeks of paid leave, eleven paid holidays, three floating holidays, and sick leave.
- Focus Fridays (no internal meetings).
- Professional development opportunities.
- A home office stipend.
- Sabbatical leave every seven years.
- Paid parental leave (six weeks with one year of service).
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