Note: The job is a remote job and is open to candidates in USA. PTS Advance is seeking an Administrator to support turnaround and project teams. The role focuses on SAP requisitions, invoice processing, vendor coordination, and administrative support to help ensure efficient project execution.
Responsibilities
- Serve as the primary liaison between Turnaround & Project teams and Procurement to ensure timely processing of material and service requisitions
- Create, review, and maintain high-quality SAP requisitions while following established best practices and procedures
- Collaborate with requisition requestors to ensure accurate and complete information is provided for requisition processing
- Review and validate vendor invoices for accuracy and completeness
- Coordinate with vendors, procurement, accounts payable, and internal stakeholders to resolve invoice discrepancies and payment issues
- Support goods receipt processing and invoice approvals within SAP
- Follow up proactively with stakeholders to ensure timely resolution of outstanding requisitions and invoicing matters
- Lead or assist with resolving escalated procurement and invoice-related issues
- Provide administrative support to turnaround and project teams, including document management, reporting, and coordination activities
- Maintain established KPIs related to requisition processing, invoice approvals, and turnaround support activities
- Support process improvement initiatives and identify opportunities to increase efficiency
- Assist with training and coaching requisition requestors on proper procedures and documentation requirements
Skills
- Minimum of 5 years of SAP Materials and Services Requisitioning experience
- Minimum of 5 years of SAP invoice review and approval experience, including use of invoice management systems
- Strong organizational and multitasking abilities with the ability to manage competing priorities
- Excellent verbal and written communication skills
- Self-motivated with the ability to work independently and drive results with minimal supervision
- Strong problem-solving and stakeholder management skills
- High attention to detail and commitment to accuracy
- Ability to learn new systems, processes, and technologies quickly
- SAP Requisitioning
- SAP Invoice Processing
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Microsoft PowerPoint
- SharePoint
- OneNote
- Document Management Systems
- Data Tracking and Reporting
- High School Diploma or equivalent required
- SAP training or demonstrated experience in requisitioning and invoice processing required
- Ability to obtain and maintain required site access and safety credentials
- Turnaround, shutdown, maintenance, or project support experience preferred
- Active TWIC card preferred
Benefits
- Work environment may include office, remote, and industrial site locations.
Company Overview