Note: The job is a remote job and is open to candidates in USA. Greenberg Traurig (GT) is a global law firm with exciting employment opportunities. The Administrative Support Coordinator will provide essential administrative support to attorneys and staff, handling tasks such as expense processing, document management, and travel coordination.
Responsibilities
- Processes attorney and business staff reimbursement expenses, as well as reconciles credit card charges
- Submits check and invoice requests
- Submits intake requests and performs basic preliminary conflict checks
- Organizes electronic client files in iManage (document management database)
- Submits time entry into Intapp Open (time entry database)
- Requests research articles from outside vendors
- Coordinates travel arrangements
- Prepares engagement letters
- Assists with other departmental tasks and special projects as assigned, including project-based work, minor data entry, mailings, and related tasks
Skills
- Skilled in handling administrative tasks such as attorney time entry, travel arrangements, and processing invoices and expenses
- High attention to detail, outstanding organizational skills, and the ability to multi-task, prioritize workload, and manage time effectively
- Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
- Ability to recognize confidential, sensitive, and proprietary information and maintain such information as confidential
- Ability to apply critical thinking skills and work under pressure to meet strict deadlines
- Strong ability to collaborate effectively within a team environment
- Minimum of 2 years of administrative experience in a professional services organization
- Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook
- Proficiency with Adobe Acrobat, document management systems, and other office technologies
- Bachelor's Degree or equivalent experience
- Law firm experience
- Experience with iManage (document management database)
- Experience with Intapp Open (time entry database)
- Understanding of AI capabilities, limitations, and responsible use in a professional environment
- Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms)
Benefits
- Remote basis (based out of the Philadelphia and Phoenix office on a remote basis)
Company Overview