Note: The job is a remote job and is open to candidates in USA. The University of South Florida is a research university serving students across its campuses and health programs. The Administrative Specialist provides general clerical and complex administrative coordination, supports senior administrators, conducts database research, prepares documents and presentations, and assists with purchasing, payroll, grants, travel, and records management.
Responsibilities
- Respond to and initiate inquiries (questions regarding purchasing, personnel, facilities, administration, specialized programs, etc.) Explain policies, answer questions, and independently resolve problems whenever feasible
- Prepare presentation materials for use by others, editing content and adding appropriate graphic and design elements. These responsibilities may include creating basic web content
- Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools
- Perform basic statistical calculations on data for reports and presentations
- Plan, prioritize and schedule meetings and appointments for Directors and other management. Make decisions on a daily basis regarding calendars
- Assist with grant proposals and serve as a resource for information related to the administration of grants and contracts
- Perform specialized administrative duties required to support the specific program area, using discretion to make judgments based on operating guidelines. Support purchasing requirements for department, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, and maintaining P-Card information as required
- Support human resource and payroll processes as a primary contact or backup for payroll preparation or certification, leave tracking, appointment papers, and other requirements
- Arrange and coordinate travel and travel reimbursement for staff
- Compile and maintain information that may require web or library researching, gathering, compiling, and updating data and records
- Perform other administrative duties as required to support the mission and function of the unit
Skills
- This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position
- Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
Benefits
- Medical, dental and life insurance plans
- Retirement plan options
- Employee and dependent tuition programs
- Generous leave
- Hundreds of employee perks and discounts
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