Note: The job is a remote job and is open to candidates in USA. Aramark is seeking an Administrative Senior Assistant to support its Aramark Destinations senior team across Commercial, Growth, and Performance Excellence functions. The role manages calendars and relationships, supports special projects and document preparation, and assists with expense reporting and payroll administration.
Responsibilities
- Calendar Management - Scheduling appointments, meetings, and often coordinating with other calendars and stakeholders
- Relationship Management - Acting as a point of contact for senior executives and building and maintaining relationships with internal and external stakeholders
- Confidentiality and Discretion - Handling sensitive company information with discretion and maintaining confidentiality at all times
- Special Projects - Assisting with special projects and initiatives as needed by the senior executives. Content management for internal comms, upon request. Prior visual marketing and/or Canva experience preferred as well as advanced skills in PowerPoint. Knowledge and experience in managing profile content across multiple digital channels preferred
- Document Preparation - Creating reports, presentations, and other documents, ensuring accuracy and clarity
- Expense Report Management upon request. Supporting senor executives with Expense Report submission, ensuring accuracy and timely submission
- Payroll Support & Management – ensure payroll is approved each cycle. Ensure hours are entered and accurate for employees
Skills
- 3-5 years of Executive Administrative and project coordinator work experience required
- High School Diploma required
- Technical Proficiency - MS Office Suite experience with proficiency in Excel, PowerPoint, and project management software required
- Effective communication skills; written and verbal
- Excellent customer service and administrative skills required
- Ability to develop and maintain a positive working relationship with others
- Detail oriented, ability to multi-task, prioritize effectively and with strong organizational skills are required
- Adaptability; adjust to changing priorities and demands
- Bachelors Degree or equivalent professional experience required
- Bachelors degree preferred
- Concur software experience preferred
- Prior visual marketing and/or Canva experience preferred as well as advanced skills in PowerPoint
- Knowledge and experience in managing profile content across multiple digital channels preferred
Benefits
- Hybrid/Remote work arrangement, working from the Aramark Destinations Phoenix office as needed.
Company Overview