Note: The job is a remote job and is open to candidates in USA. Field Impact Partners supports organizations in building systems and conditions for sustainable progress in health, housing, and community well-being. The Administrative Project Manager provides operational support by coordinating schedules, meetings, travel, logistics, records, and administrative processes across the Programs team.
Responsibilities
- Coordinate and manage calendars for team members, including scheduling internal and external meetings
- Prioritize and resolve scheduling conflicts with sound judgment
- Send calendar invites, confirmations, and reminders, ensuring all participants have necessary information
- Organize virtual and in-person meetings, including securing locations or virtual platforms (e.g., Zoom)
- Prepare and distribute agendas, materials, and follow-up notes as needed
- Track action items and support timely follow-up, including corresponding task management in Asana
- Coordinate travel arrangements including flights, lodging, and ground transportation
- Ensure travel plans align with organizational policies and budget guidelines
- Prepare itineraries and provide logistical support before and during travel
- Serve as a point of contact for routine administrative inquiries
- Maintain organized records, files, and shared documents
- Support preparation of reports, presentations, and other materials
- Ensure essential tasks are documented in relevant Asana projects
- Assist with expense tracking, receipt collection, and basic reconciliation support
- Support coordination of team events, retreats, and trainings
- Contribute to improving administrative systems and processes
Skills
- Three years or more experience with administrative functions in a CEO/President level setting
- Working knowledge of Google Suite, Microsoft Suite, and Asana
- High degree of responsibility and integrity, maintaining confidentiality of sensitive organizational and personal information
- Demonstrate interpersonal skills and proficiency in sector specific vocabulary to effectively represent the executives and the organization to outside parties
- Excellent interpersonal, oral, and written communication skills
- Excellent writing, proofreading, and editing skills
- Project Management Professional (PMP) Certification
Benefits
- Part-time contracted position
- Can be based anywhere in the United States
Company Overview