Note: The job is a remote job and is open to candidates in USA. Oklo Inc. develops advanced fission power plants, domestic radioisotope supplies, and nuclear fuel recycling technologies. The company is seeking an Administrative Operations Assistant to support the Vice President of Oklo Isotopes and the broader radioisotope production effort through executive administration, project coordination, confidential information management, and temporary site logistics.
Responsibilities
- Provide comprehensive support to the Vice President Oklo Isotopes and team, including calendar management, coordinating meetings, and handling travel arrangements
- Efficiently process and distill a high volume of incoming information, presenting it in a prioritized manner to the Vice President Oklo Isotopes and team, and facilitating subsequent actions
- Prepare and edit presentations, reports, and other critical documents, ensuring accuracy and timely delivery
- Manage confidential information with discretion, upholding the company’s data protection standards
- Proactively address and resolve administrative and technical challenges
- Assist with project coordination, ensuring milestones are met and updates are communicated effectively
- Handle ad-hoc tasks and projects as required, showcasing resourcefulness and adaptability
- Schedule events with key stakeholders efficiently and smoothly
- Coordinating the setup of temporary office trailers, arranging regular deliveries of water, beverages, and snacks, establishing janitorial services, and supporting events and hospitality for site visitors
Skills
- * Bachelor's degree or equivalent experience
- * 5-8 years proven experience as an assistant or in a similar role, with a preference for those familiar with technical environments
- * Serve as a calendar strategist, prioritizing and sequencing meetings to advance key objectives—not simply scheduling appointments
- * Strong technical proficiency with the ability to quickly adapt to new tools and software, including Google Suite, Slack, Box, Atlassian, Asana, Microsoft Office Suite, and Adobe Acrobat to make tracked changes, add redlining/comments to documents, and create PDFs
- * Exceptional organizational skills and attention to detail
- * Excellent communication skills, both verbal and written
- * Ability to work in a fast-paced environment, multitask, and prioritize tasks
- * A proactive mindset, with the ability to anticipate needs and challenges
- * U.S. citizenship is required for the compliance reasons outlined above
- * Remote; candidates located in the Eastern or Central time zones are preferred, but not required
- * Willing and able to learn quickly
- * Able to communicate technical content and results verbally
- Oklo requires remote employees to travel to headquarters (Santa Clara, CA) twice a quarter annually, based on business or team needs, including attendance at team meetings, off-sites, and other company events or gatherings
- For the first two weeks of onboarding, employees are required to be in person at headquarters in Santa Clara, CA
- * Familiarity with AI tools is a plus — and/or a willingness to learn new tools to work more efficiently
- * Knowledge of the nuclear power industry and isotopes is a plus but not required
- * Remote; candidates located in the Eastern or Central time zones are preferred, but not required
Benefits
- Flexible time off
- Equity
- Bonuses
- Competitive pay
- 401(k)
- Health insurance (with employer contribution)
- HSA
- FSA
- Flexible work hours
- Wellness credits
- Remote work arrangement
- Travel to headquarters (Santa Clara, CA) twice a quarter annually for remote employees, based on business or team needs, including attendance at team meetings, off-sites, and other company events or gatherings
- In-person attendance at headquarters in Santa Clara, CA for the first two weeks of onboarding
Company Overview